Accounts Receivable Bookkeeper

Position Summary

Accounts Receivable Bookkeeper

Newark Academy is seeking an Accounts Receivable Bookkeeper to join our Business Office. This position plays a vital role in supporting the school by ensuring the seamless management of tuition, billing, and enrollment-related finances. The AR professional serves as the primary liaison for families navigating the online payment system and managing the full life cycle of student financial accounts. 

Reports to: Chief Financial Officer

Responsibilities:

• Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system
• Oversee charges and credits according to the appropriate payment plan as outlined in enrollment contracts
• Record payments and/or credits to student accounts and deposit any checks or cash received to the business
• Follow up directly with families regarding returned/declined payment activity (ACH returns, credit card disputes, etc.)
• Work with families to provide guidance with online payment systems
• Serve as the school’s primary collection representative regarding all past due charges, and initiate direct communication early in the collection cycle to reduce the risk of substantial past due balances
• Identify emerging collection issues for appropriate action in a timely manner through regular reviews of billing reports, such as AR aging or past due accounts
• Communicate with families who have past due accounts in a timely fashion, documenting collection activities, and sending notifications as instructed by the CFO
• Escalate collection issues to the CFO, as appropriate
• Maintain an accurate enrollment list, ensure that enrollment counts in student billing and applicant systems agree, and work with admission staff to resolve any variances or irregularities
• Apply financial aid awards to student accounts as directed by the Financial Aid Committee
• Initiate faculty payroll deduction for teachers whose children are students here
• Provide assistance as it relates to student billing in monthly financial reporting and the annual audit 
• Support the resolution of any discrepancies between the billing system, general reporting, and general ledger
• Handle all tuition refund and student accident claims

Qualifications:

• Bachelor’s degree required 
• 3+ years of experience in bookkeeping or accounting, ideally in an independent school or nonprofit setting
• Exceptional organizational skills, high attention to detail, and the ability to handle sensitive financial information with strict confidentiality
• Professional written and verbal communication, organizational, and interpersonal skills
• Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians
• Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
• Blackbaud experience preferred
• Working knowledge of Microsoft Office and technology including Google Suite

Salary: 

Salary range $65,000 - $75,000. Salary is dependent on numerous factors, including but not limited to education and experience.

Benefits:

Including, but not limited to: Paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short-term and long-term disability, life insurance as well as a variety of other benefits.