Administrative Assistant
Job Title: Administrative Assistant
Department: Executive Office
Reports to: Executive Office Manager
Location: Houston, TX - ONLY ACCEPTING LOCAL CANDIDATES
General Position Description
The Administrative Assistant provides high-quality administrative and operational support to the Executive Office, with a primary focus on enabling the effectiveness of executive leadership and ensuring smooth day-to-day operations of the Houston office.
Reporting to the Executive Office Manager, this role supports the executive leadership team as requested, assists with scheduling and coordination, prepares and edits presentation materials, and serves as the in-house office manager for the Houston location. The Administrative Assistant plays a key role in maintaining organization, professionalism, and efficiency across executive and office operations
Primary Job Responsibilities
Executive and Leadership Support
- Provide administrative support to the executive leadership team as requested
- Coordinate internal and external meetings, including scheduling, logistics, and preparation
- Arrange travel accommodations, itineraries, and related logistics for executives
- Prepare meeting materials and ensure follow-up actions are tracked and completed
Presentation and Document Support
- Create, edit, and format slide decks and presentation materials as requested by the executive leadership team
- Assist with drafting, editing, and organizing executive communications and documents
- Ensure presentations and materials are accurate, professional, and on brand
Administrative Operations
- Support the Executive Office Manager with day-to-day administrative tasks and workflow coordination
- Maintain organized records, files, and documentation related to executive activities
- Assist with special projects and administrative initiatives as needed
Houston Office Management
- Serve as in-house office manager for the Houston office
- Order and maintain office supplies and coordinate vendor needs
- Manage logistics for in-office meetings, including catering and lunch orders
- Support a professional, well-organized office environment for employees and visitors
Coordination and Communication
- Act as a reliable point of contact for internal and external stakeholders
- Communicate clearly and professionally on behalf of the Executive Office
- Coordinate effectively with cross-functional teams to support executive priorities
Key Competencies / Requirements
- Prior experience in an administrative assistant or executive support role
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Experience supporting senior leaders or executive teams preferred
- Proficiency with presentation tools and office software, including slide creation and document editing using Microsoft Office or Google Office products
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and attention to detail
- Ability to work independently while collaborating closely with the Executive Office Manager
- Comfortable working in a fast-paced, dynamic office environment
Employment Eligibility
Only applicants currently, and in the future, eligible to work in the United States will be considered for this position.
About Arva Intelligence
Arva is a machine learning software-based SaaS company with offices located in Houston, TX and Park City, UT. Arva's platform was built to apply our novel ML technology to the agricultural industry, optimizing and measuring regenerative practices, improving crop yields, and reducing operational costs for producers. Our platform helps our customers and partners capitalize on "natural regenerative practices" by providing recommendations that improve environmental and ecological ecosystems. Platform features include practice verification and registration, as well as the sale of environmental asset credits to our corporate buyers. Thus, Arva is helping to keep the planet green by providing a "green-tech" platform that informs, measures, validates, predicts, and registers carbon exchange opportunities, allowing growers and ranchers to produce and sell credits that are bought by our corporate partners, who endorse sustainable food supply and carbon neutrality.
This job description reflects the core duties of the role but is not intended to be all-inclusive. The role may evolve as the company grows, requiring additional responsibilities or changes in scope.