Administrative Assistant
U Value Insulation is an established international company, with over 40 years’ experience offering the building industry vast product choice combined with in-depth technical expertise. Distributing an extensive product catalogue for application across the full range of floor, wall and roof requirements, ensuring a one stop shop for all our client needs. We stock the very best brands & highest quality product ranges at competitive prices across thermal, acoustic and fire protection insulation products guaranteeing the widest choice and best value.
Location: Ballycoolin, Dublin 15 (moving to Dunshaughlin in early 2026)
The Administrative Assistant role will provide crucial support to our busy logistics & purchasing team. The day-to-day responsibilities typically include the following;
- Monitor transport schedules and coordinate logistics for timely deliveries.
- Maintain communication with drivers to manage routes and address any issues that may arise.
- Assisting in the preparation of transport documentation, including delivery notes and logistics reports.
- Update and maintain the transport management system with accurate data.
- Liaise with customers regarding shipping details and delivery schedules.
- Support the transport manager with administrative tasks as needed.
- Handle incoming inquiries related to transport and logistics.
- Processing Purchase Orders (POs): Creating, sending, and tracking POs in the system.
- Contacting vendors to check stock, get quotes, confirm order details, and track deliveries.
- Maintaining accurate records of purchases, pricing, and inventory levels in databases or spreadsheets.
- Verifying that supplier invoices match the corresponding POs and delivery receipts before passing them to accounts payable.
- Assisting with stock checks, monitoring inventory levels, and identifying when items need to be reordered.
- Researching and identifying potential new suppliers for goods and services
Requirements
- Proficiency in MS Office Suite: Excel is critical. You'll need to be comfortable with spreadsheets for tracking, basic formulas and data analysis.
- High accuracy and speed.
- Understanding the procurement-to-pay process (PO -> Receipt -> Invoice -> Payment).
- You'll be constantly interacting with suppliers and internal colleagues.
- Juggling multiple orders and deadlines is standard
- Attention to detail
- Resolving issues like late deliveries, incorrect shipments, or price discrepancies.
- Collaborating closely with the entire procurement and operations team.
*Candidates must be eligible to work in Ireland and be already living in Ireland*
Benefits
- Company pension
- Group life cover
- Health cash plan
- 24 days annual leave
- Gym membership
- Monthly company lunch
- Bike to work scheme
- On-site parking
- Employee assistance program
- Early finish on Fridays