Assistant to Music Crossover & Private/Corporate Events Agents
United Talent Agency (UTA) is seeking a highly motivated and commercially driven Assistant to join the Corporate & Private Music/Music Crossover team. This exciting role sits at the intersection of talent, brands and high-net-worth private clients, supporting the development and execution of live music bookings across global corporate events, luxury experiences and exclusive private performances whilst also supporting our music clients in their crossover into Film & TV. The ideal candidate will combine strong organisational skills with commercial awareness, discretion and a proactive approach to business development in a fast-paced, high-value environment.
You will be responsible for liaising with business affairs, accounting, and other internal departments. You will support the Corporate and Private Agent of UTA London and responsibilities include show contracting, sales outreach,database management, creating artist marketing pieces to take to market, and managing incoming enquries and briefs.
Your responsibilities will include, but not be limited to:
Admin assistant Duties
Scheduling meetings for agent, keeping on top of booking schedules and diaries
Proactively resolving enquiries, or escalating as appropriate
Contracting shows accurately, quickly and efficiently
Handling new incoming queries
Sending out briefs internally throughout the wider business
Outreach to potential new business opportunities
Keep client info up to date including release dates, label, management and account info
Working with artist accounting teams on ensuring they are taxed appropriately
Keeping account of all money in for shows and chasing dep osits/payments when needed
Requesting and managing invoices f rom management / accounts team
Chasing and checking settlements and payments, approving statements for f inal settlement with the artist
Sales Assistant Duties – Corporate & Private Music
Proactively identify and develop new business opportunities across corporate, brand, private client sectors.
Conduct targeted outreach to buyers, event planners, brand marketers and private client representatives to generate leads and set meetings.
Support revenue generation by preparing and coordinating artist offers, including fee structuring, availability checks and routing considerations.
Manage and coordinate Response to Brief (RTBs), ensuring timely and commercially strategic artist submissions.
Liaise internally with agents to gather assets (biographies, imagery, tech specs, riders) and confirm date availability.
Create tailored pitch materials, e-cards and client-facing decks for specific territories and verticals.
Maintain and grow a live database of corporate buyers, luxury venues, private client representatives and brand contacts.
Track pipeline activity, deal status and revenue projections to support accurate reporting and forecasting.
Maintain discretion and professionalism when dealing with high-profile and high-net-worth clients.
Music Crossover Duties:
Manage phone, calendar, and research for meetings; schedule virtual meetings and calls, internally and externally
Maintaining spreadsheets, and drafting correspondences
Strong task management skills, used to proactively build processes that benefit the business
Liaise with internal staff at all levels and external clients & partners
Expense reports - prepare monthly reports for review & submit to accounting for approval
Prepare press kits and materials
Track and review contracts, client calendars and payments through a series of detailed grids
Building an in-depth and up-to-date knowledge of clients’ work including reading and watching material on an ongoing basis.
Attending clients’ studio records, screenings, plays and watching clients’ broadcast work
Drafting and sending out tape requests/auditions to clients, monitoring deadlines and making sure all tapes are submitted in time, in the correct format.
Reading scripts and breaking some of these down for the department.
Suggesting clients for roles and following up with casting directors.
Submitting clients’ scripts and keeping a log of feedback.
Keeping up to date on industry news.
Ensuring all administration for new clients is carried out quickly and efficiently.
Building and maintaining positive relationships with clients, production companies, entertainment ntalent bookers and other industry contacts.
Organising clients’ meetings (including - transport, hotel and restaurant bookings, hair and wardrobe appointments as required). Maintaining an up-to-date schedule and record on the Company database
What You Will Get
The unique and exciting opportunity to work at one of a leading global entertainment companies
Access to the tools, leadership, and resources you will need to create and drive a center of excellence
The opportunity to do the best work of your career
Work in an inclusive and diverse company culture
Competitive programs to support your well-being
Experience working in a collaborative environment with room to grow
About UTA
UTA unites ideas, opportunities, and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers, and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York, and London.
For more information: https://www.unitedtalent.com/about/
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.