Bookkeeper

Under the supervision of the Vice President of Finance, this position is primarily responsible for expenditure transactions, accounts payable, cash/donation reconciliation, monthly inventory control, and supporting the VP of Finance.   Responsibilities also include managing and supporting the Finance department in specific internal/external auditing procedures

1.      Manage and review organizational invoices for properly completed Purchase Authorization and Invoice Approval Form, including proper coding, cost center and project allocations.

2.      Manage and collaborate with the Development Department to complete monthly donor reconciliation.

3.      Manage and collaborate with Center Managers and Operations team for cash audits and inventory reconciliations. Prepare inventory journal entry for posting in GL.

4.      Obtain daily bank activity reports and process journal entries in accounting system.  Make deposits at the bank on behalf of the VP of Finance.

5.      Manage annual OIG verification for vendors.

6.      Manage petty cash.

7.      Manage credit card charges by the 9th of each month and prepare journal entry for posting to G/L.

8.      Manage and prepare AP Report for review and approval to VP Finance prior to Processing payment to ensure that invoices are properly approved by Center Manager and/or Department VP.

9.      Prepare checks for signature to ensure that (a) checks are properly signed by CEO or his/her designee and (b) payments are made on a timely basis to avoid late fees and to take advantage of prompt payment discounts.

10.  Prepare and submit additional insurances to vendor.

11.  Collaborate with One Digital to provide employee payroll data and other reports upon request for VP of Finance, HR, and the President/CEO.

12.  Prepare year-end 1099 Forms and A/P audit requests.

13.  Prepare accounting requests and confirmations for auditors.

14.  Under the direction of the VP of Finance provides data and analytics reports as requested.

15.  Under the direction of the VP of Finance monitors monthly expenditures.

16.  Perform other duties as assigned.

QUALIFICATIONS: 

To be successful, an individual must perform each essential function satisfactorily.   Listed below are knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.      Associate’s degree in accounting or related certification.

2.      Certified Bookkeeper (CB) and/or Certified Public Bookkeeper (CPB) preferred

3.      Three to Five years’ experience in accounting and/or Bookkeeping.

4.      Excellent skills in the use of Microsoft Office, with Excel and pivot table knowledge.

5.      Experience with Sage Intacct accounting software and/or EHR/EPM medical services management software is a plus.  

6.      Must be detail oriented, accurate, able to follow instructions, and exhibit perseverance in completing all tasks assigned.

7.      Organizational ability to manage multiple projects and meet deadlines

8.      Ability to handle confidential information in a discreet, professional manner

Reasoning Ability:  Must have the ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in various formats required.  Must be highly organized, creative, detail-oriented, and accurate with the ability to set and meet tight deadlines.  Must possess strong organizational skills.

Language Skills:  Ability to read, analyze and interpret periodicals, professional journals, procedure manuals and technical procedures.  Requires excellent verbal and written communication skills, listening, and interpersonal relationship skills.  Must be able to communicate clearly and interact comfortably with a diverse group of clients, staff and volunteers in a non-judgmental, professional, and sensitive manner.   

Mathematical Skills:  Must possess the ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Computer Skills:  Excellent keyboarding skills with high level of accuracy required.  Proficiency in Internet usage and Microsoft Office 365, including but not limited to the following programs:  Word, Excel, Outlook.  Must possess capacity to learn software programs required for specific position and access electronic communications, including e-mail, Extranet and Internet. 

Physical Demands:  All of the position functions listed within this position description involve to greater and lesser degrees the following physical demands:  close vision; hearing/listening; clear speech; walking; lifting and carrying up to 40 pounds; stooping; kneeling; bending; sitting; standing; and use of hands to finger, handle, and feel and use keyboard. The physical demands are representative of those required to successfully perform the essential functions of this position. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee must possess a demonstrated ability to work in a diverse environment and build productive relationships. A demonstrated ability to effectively work independently and collaboratively as part of a team is essential.

1.                  The noise level in the work environment is usually moderate.

2.                  Protestors may be present at work and/or related sites.

3.                  This position requires state-wide travel and as such an employee must possess valid driver’s license, automobile insurance and/or other ability to own reliable transportation.