Buying Assistant
Job Description
• Process all purchase orders, including coding and managing all information through excel order sheets (Order tracker, Buyer tracker, Order confirmation, Packing lists, Payments)
• Liaise with suppliers and buyers, acting as intermediary to expedite deliveries and resolve any issues relating to delivery.
• Communicate with the warehouse on all issues relating to delivery, monitoring the number of deliveries received/managed within delivery window
• Maintain awareness of department OTB and status and value of each brand/category as well as assist in reorders and replenishments as applicable
• Work closely with your Merchandising counterparts to understand and analyze reports and maintain awareness of progress against budgets and plans articulated by the Merchandising team to ensure orders are consistent with these.
• Assist the Buyer in maintaining procurement documents in a systematic and auditable fashion.
• Solicit written and telephone quotations from suppliers and assist in tabulating bids.
• Ensure all products within your category are accurately described on the website and have all the details required.
• Assume responsibility for the input of accurate cost and selling prices, updating and changing where necessary
• Creation of Purchase Orders with accurate information to include, terms of delivery, delivery dates, payments terms, cost price and selling prices and style definition to product hierarchy.
• Ensure that all data entry is completed in line with the buying critical path.
• Collaborate with peers to ensure consistency of information, share best practices and develop systems knowledge
• Constant support of customer service team in order to guarantee customer satisfaction
Key Performance Indicators
• Monitoring and Analysis of Sales performance & action plans for replenishments
• Accuracy and timeliness of reports
• Payments and suppliers management
• Accuracy of products’ description on the website
Additional Information
Namshi Competencies
- Results Orientation
- Effective Communication
- Analytical Thinking
- Adaptable/Open to Change
- Customer Orientation
- Accountability/Ownership
- Teamwork