Buying Assistant
Our client is a leading Australian discount retailer, providing affordable everyday essentials to customers nationwide.
To maintain operational efficiency, they are looking for a Buying Assistant to support their purchasing team with administrative tasks, supplier coordination, and order management.
Job Responsibilities:
Purchase Order (PO) Management
- Ensure timely booking of POs (at least two weeks in advance).
- Monitor unbooked POs and follow up with suppliers.
- Send reminders for promotional POs to suppliers (four weeks before promotions).
- Maintain and update "No Show Reports", ensuring outstanding bookings are addressed.
- Process purchase order amendments and update vendor emails regarding changes.
Supplier Coordination & Order Tracking
- Liaise with local and overseas suppliers to track deliveries.
- Verify and check overseas order delivery bookings.
- Communicate with internal teams regarding order status and adjustments.
Administrative & Reporting Tasks
- Generate reports related to PO status, supplier updates, and order tracking.
- Assist in general administrative tasks as directed by the Buyer.
- Ensure compliance with company policies, procedures, and occupational health and safety (OHS) guidelines.
Requirements
- Experience in buying, procurement, or administrative roles within retail or eCommerce.
- Proficiency in SAP, and Microsoft Office (Excel, Word, Outlook).
- Strong analytical skills to assist in data-driven decisions.
- Excellent vendor management and communication skills.
- Highly organised with strong attention to detail.
- Ability to multitask and work independently in a fast-paced environment.
- Customer-focused mindset with a proactive approach to problem-solving.
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)