Executive Assistant to the Chief of Staff

We are seeking a motivated and experienced Executive Assistant who thrives on good process and exceptional attention to detail. S/he should be a high-performing individual who is capable of ensuring an unfailingly accurate and consistent standard of work and high level of discretion to ensure the smooth functioning of the Chief of Staff’s Office. S/he will also work closely with the Personal Assistant to the Deputy Secretary-General, Personal Assistants to the Secretary-General and the other members of the Office of the Secretary-General.

Main responsibilities

• Support the Chief of Staff’s office with daily work and organisation of appointments, internal meetings, missions and other activities.
• Manage the flow of information to the Office and provide key information on a wide range of issues on external and internal developments, relating to both the substantive outputs as well as organisational matters. Flag priority and sensitive issues.
• Organise and support business travel preparations including: travel and hotel bookings, visa applications, processing expense claims and follow-up actions in close collaboration with the mission’s team and the advisor in charge.
• Handle senior level contacts with the offices of OECD Directors and Ambassadors, as well as with senior politicians and other high-level key stakeholders. Forge strong internal and external relationships and networks in order to facilitate these contacts.
• Provide the full range of administrative assistance including; organising folders, reservations, diary management, handling mail, drafting and sending routine correspondence and letters and printing documentation, filtering and responding to telephone calls and tracking requests and projects to ensure that deadlines are respected.
• Work closely with the Personal Assistant to the Deputy Chief of Staff, the Personal Assistants to the Secretary-General and the Office of the Secretary-General team to provide assistance and carry out other administrative tasks as required.

Qualifications

Ideal Candidate Profile

Academic Background

• A higher education degree and/or Secretarial studies qualification.

Professional Background

• A minimum of three years’ relevant experience in executive or administrative assistance roles, preferably in an international organisation.
• Excellent knowledge of the Organisation’s administrative and meeting protocol and procedures, or relevant experience acquired in other international organisations.
• Knowledge of current and emerging technologies and tools and a demonstrated ability to thrive and innovate in a technology-driven environment.
• Experience managing conflicting requests according to strict deadlines and ability to work independently, rapidly and accurately under pressure.
• High degree of discretion and ability to work and communicate effectively and with tact and diplomacy in a multicultural environment with colleagues at all levels, and with delegations and high-level stakeholders

Tools

• Excellent knowledge and experience in MS Office Suite (Word, Excel, Outlook, PowerPoint) and in software and applications used in the OECD (OLIS, Authoring Environment, EMS/CRMS, SAP, PRISM, SRP, SRM).

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information

Closing Date

• This vacancy will be filled as soon as possible, and applications should reach us no later than 23h59 on 10 March 2026 (Paris time).

Contract Duration

• Open-ended appointment, with no foreseen end date.

What the OECD offers

• Monthly salary starts at 5 889 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.
• Click here to learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions. 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.