C004733 Finance and Portfolio Assistant (NS) - WED 1 Apr
Deadline Date: Wednesday 1 April 2026
Requirement: Finance and Portfolio Assistant
Location: Braine-l'Alleud, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 836
Required Start Date: 7 May 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
Financial and Budget Support:
- Assists in the collection, consolidation, and validation of financial and budgetary data.
- Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting.
- Supporting budget execution monitoring (commitments, obligations, expenditures).
- Preparing draft financial summaries, variance analyses, and tracking reports.
- Maintaining financial documentation and audit trails in designated tools and repositories.
Portfolio, (Services & Project) Support:
- Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
- Supporting the setup, maintenance, and updating of portfolio, project, and service data in RPM designated tools (e.g. ServiceNow, EBA, Excel, SharePoint, BI tools)
- Assisting in reviewing project lifecycle activities (related to initiation, execution monitoring, closure support, etc.)
- Supporting in year portfolio reviews by compiling inputs and preparing draft presentations and reports.
- Supports programme or project control boards, project assurance teams and quality review meetings.
Reporting and Business support:
- Produce regular and ad hoc reports for RPMO stakeholders, including financial, portfolio, and resource overviews.
- Support data analysis activities to identify trends, risks, and issues, and highlight them to RPMO staff.
- Maintain structured repositories for RPMO documentation, ensuring version control and accessibility.
- Assisting with meeting preparation, agendas, briefing material, and action tracking.
Specific Working Conditions: Business travel to NATO facilities as well as travel between the NCI Agency offices may be required; Minimum of 3 days on site, possible 2 working days a week remotely from Belgium.
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Work experience in business and coordination functions, preferably in the areas of financial and portfolio management.
- Strong analytical, reporting, and documentation skills
- Proficiency with Microsoft Office package, ERP systems (Service Now, EBA) and reporting tools (e.g. Power BI)
- Ability to work with multiple stakeholders in a structured, confidential environment
- Proficient in English