Chief of Staff
Location: Full Onsite. Berlin Mitte, Germany.
About the Company
The AI-driven trade platform transforming industrial supply in infrastructure, energy, and construction materials. It connects vetted suppliers across Asia, Europe, and the GCC region with local demand through a single integrated platform.
Its proprietary AI stack digitizes and automates the full lifecycle of materials trade — from procurement and pricing to inventory, logistics, and embedded financing — replacing thousands of manual, relationship-driven processes with real-time orchestration.
Buyers gain instant quotes, reliable availability, and predictable delivery through a unified operating system. Suppliers benefit from accurate forecasting, disciplined demand management, and seamless integration into cross-border fulfillment networks. The company partners with leading brands to run both dropship and cross-dock fulfillment motions for large-scale transactions, turning global supply chains into predictable, repeatable, software-like workflows.
Backed by top-tier investors and institutional financing partners, the company has scaled to triple-digit-million GMV, operates across six international markets, and is rapidly expanding toward profitability. With a team of 80+ people across Berlin (HQ) and Asia, it is building the world’s first industrial-grade AI operating system for materials — redefining how global trade works in one of the world’s largest and most essential industries.
Role Overview
As Chief of Staff, you are a strategic extension of the Founders and leadership team. You will drive high-impact company initiatives end-to-end, strengthen how we operate as we scale, and ensure that priorities translate into real outcomes. This role blends strategic leadership, organizational design, and hands-on execution. You will have broad exposure across the business and the mandate to shape how the company runs.
Key Responsibilities
Strategic Leadership & Initiative Execution
Lead critical strategic business initiatives from concept to successful delivery, partnering with senior leadership and department heads.
Enable effective executive decision-making by structuring problems, evaluating options, and guiding program design and rollout.
Serve as a trusted advisor to the Founders and leadership team—providing sharp insights, risk assessments, and actionable recommendations.
Translate business strategy into clear priorities, roadmaps, and measurable execution across teams.
Organizational Design & Operational Excellence
Review, design, and implement improvements to organizational structure; identify capability gaps and drive initiatives to close them.
Architect and optimize internal processes, workflows, formats, and meeting cadences to ensure scalable and efficient operations.
Drive cross-functional alignment by improving collaboration systems and introducing new ways of working.
Establish lightweight but rigorous operating rhythms that help teams move quickly while staying aligned.
Daily Operational Stewardship
Own core internal systems and tools that keep the company running (e.g., project billing, time tracking, budget sheets, invoicing).
Oversee daily operations with senior managers and department leads to ensure alignment, smooth execution, and reliable follow-through.
Ensure operational excellence by spotting friction early and fixing root causes, not just symptoms.
Support leadership with occasional high-leverage administrative coordination as needed to unblock priorities.
Executive Communication & Storytelling
Prepare strategic presentations, narratives, and materials for workshops, pitches, leadership meetings, and company-wide communication.
Develop clear, compelling content that drives alignment and supports executive and organizational decision-making.
Shape internal messaging by synthesizing complex topics into simple, decision-ready communication.
Act as a sparring partner to executives on story, structure, and strategic framing.
Cross-Functional Liaison & Culture Champion
Serve as a central connection point between staff, senior leaders, and the CEO—maintaining visibility into company climate, team health, project updates, and forward planning.
Build strong relationships across departments to increase responsiveness, resolve issues quickly, and unlock organizational efficiency.
Help reinforce a high-trust, high-performance culture by identifying misalignment early and supporting constructive solutions.
Project Management & Insight Generation
Track progress and performance across key initiatives, synthesizing findings into actionable insights for executives and stakeholders.
Surface opportunities, obstacles, and strategic options proactively to accelerate business outcomes.
Establish transparent reporting that enables leadership to steer effectively without creating bureaucracy.
Scope Boundaries / What This Role Is Not
To set you up for success, we want to be explicit about a few boundaries:
This is not a personal assistant role. You won’t be primarily responsible for calendars, travel bookings, or routine logistics.
You are not the catch-all owner for unpopular tasks. You will take on high-leverage problems, not low-value dumping ground work.
You are not expected to manage a large team. Influence and orchestration matter more than headcount ownership.
You may support with admin coordination occasionally, but only when it is the most efficient path to unlock strategic progress.
What Success Looks Like
Strategic initiatives move faster, with clearer ownership and better outcomes.
Leadership has high-quality insights, clean decision paths, and reliable execution.
The organization scales smoothly through improved structure, processes, and operating cadence.
Teams feel aligned, informed, and supported by strong cross-functional coordination.
We are an equal-opportunity employer and welcome applicants from all backgrounds, regardless of race, ethnicity, gender identity or expression, sexual orientation, religion, age, disability, or any other characteristic. We believe that diversity drives innovation, creativity, and collective strength.