Company Secretarial Assistant

At Keywords Studios we are using our passion for games, technology and media to create a global services platform for the video games industry and beyond. Our aim is to become the “go to” provider of technical services across a variety of service lines.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of interactive content. In doing so we empower our clients to remain lean and agile and to focus on creating the most engaging experiences.

Keywords Studios is trusted and relied upon by many of the world’s leading video game companies to work alongside them during concept, development and live operations by leveraging the breadth and depth of our industry leading service lines every step of the way.

Keywords Studios Limited is the world’s largest video games services company. See www.keywordsstudios.com for further information. Keywords Studios continues to build world leading capabilities in services that video game and other interactive content creators need. We stand shoulder to shoulder with our clients working as their external partner, providing access to our teams of experts where and when needed.

People that work at Keywords Studios are passionate, talented, committed and resourceful. Human talent is our most valuable resource and, as a business, we thrive on diversity, celebrate uniqueness and work as together in teams, either physically in one of our 70+ studios across 25 countries or else virtually.

The Role - Company Secretarial Assistant

Keywords Studios now has an exciting opportunity for a  Company Secretarial Assistant to be a part of its well-regarded team. This position will support and report to the Deputy Company Secretary, who in turn reports to the General Counsel. As part of this role, you will be a key member within the team, focusing on a wide variety of duties supporting and advising both the legal and corporate functions. This exciting role will give the successful individual the opportunity to influence and lead a critical element of our growing business, taking us to the next level of our strategic growth plans:

• Providing support to the Deputy Company Secretary and the General Counsel in the discharge of their duties.
• Supporting the Company’s compliance with legal and financial obligations, including the Companies Act 2006 and requirements for overseas entities.
• Assisting with the preparation of the Company’s annual report (including governance and committee reports and other statutory or regulatory reports as required), including filing and communications requirements relating to the publication of the Company’s annual report.
• Maintaining the statutory books and records of the Company’s UK and foreign subsidiaries (the Subsidiaries) and the group’s Diligent entity management system.
• Drafting minutes and resolutions for the Subsidiaries and lodging the required forms and annual returns with the relevant authority.
• Supporting with the delivery of company secretarial services to group entities.
• Liaising with internal teams, external advisers and service providers, as appropriate, to ensure global compliance activities are up to date, including the
• Company’s, lawyers, agents and auditors.
• Providing support on corporate actions, including corporate restructurings, group acquisitions and disposals, entity simplification programmers and other corporate actions.
• Monitoring legal and regulatory changes impacting the Company and keeping up to date with market best practice and investor policies.
• Ensuring the group policy framework is kept up to date and approved by the relevant Board committee.

Requirements

• Educated to degree level.
• Seeking to be a qualified company secretary and undertake the relevant professional qualification.
• Some company secretarial, paralegal or other relevant experience is desirable.
• Computer literate, proficient in Word, Microsoft Outlook and Excel.
• Committed to personal learning and self-improvement, including continuous professional development.
• Good interpersonal and presentation skills along with the ability to communicate confidently and effectively.
• Well organised and self-motivated with good attention to detail.
• Comfortable working both independently and as part of a team.
• Comfortable working in a professional, fast-paced, high activity environment, on a wide variety of matters and able to handle the requirement to quickly shift from one situation or task to another.
• Good research, analytical and critical thinking skills.
• Able to act with discretion, confidence, and diplomacy.
• Fluency in English (additional languages are an advantage but not required).

This opportunity can be supported on a remote or hybrid working basis at one of our Keywords Studios locations across the UK and Europe.

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavour to create a workplace which provides for equal opportunities for all employees and potential employees.

Benefits

Join our Talent Community for exclusive access to job openings tailored to your skills and location across Keywords Studios and our global network of independent studios. Here are some of the benefits our studios can offer:

• Competitive salary and benefits
• Flexible monthly benefit budget
• Vacation allowance growing with tenure in the company
• Projects aligned with your expertise
• Collaboration with industry leaders on AAA titles
• Professional growth opportunities
• Flexible work arrangements
• Relocation and visa support (depending on the position)
• An environment dedicated to diversity and inclusion

Our Diversity, Equity, Inclusion and Belonging (DEIB) Commitment: Keywords Studios is an Equal Opportunity Employer and considers applicants for all positions without regard to race, ethnicity, religion or belief, sex, age, national origin, marital status, sexual orientation, gender identity, disability or any other characteristic protected by applicable laws. If you require any adjustments during the process please let us know in your application. We are committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. We especially welcome applications from candidates of underrepresented groups in the industry.

PERSONAL DATA PROTECTION POLICY

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice.