Compliance Filings Specialist
About PrePass
PrePass® is North America's most trusted weigh station bypass and toll management platform. We’re transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It’s what we do best, and we do it to meet the demands of the road every day.
That’s why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.
About the Role
We are seeking a highly detail-oriented Compliance Filings Specialist to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records.
This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment. This is a hybrid position based out of our Phoenix, AZ office.
Essential Responsibilities
Compliance Filings Execution
- Execute all compliance filings supported by PrePass, including but not limited to:
- DOT number applications and updates
- Motor Carrier authority applications and updates
- FMCSA application changes and corrections
- BOC-3 filings
- Unified Carrier Registration (UCR) filings and renewals
- Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)
- New York Highway Use Tax (NY HUT)
- Kentucky Weight Distance Tax (KYU)
- New Mexico Weight Distance Tax (NM WDT)
- Oregon Weight Distance Tax (OR WDT)
- Heavy Vehicle Use Tax (HVUT / Form 2290)
- Biennial updates
- California Motor Carrier Permit (CA MCP)
- International Fuel Tax Agreement (IFTA) reporting and renewals
- International Registration Plan (IRP) registrations and renewals
- Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations
- Manage both initial filings and recurring renewals across multiple jurisdictions
Documentation & Data Accuracy
- Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation
- Enter and maintain accurate filing data within internal systems and document repositories
- Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details
Customer & Internal Coordination
- Communicate clearly with customers regarding filing requirements, missing information, and completion status
- Respond to filing-related questions and provide guidance on next steps or corrections when needed
- Coordinate with internal teams to align filings with onboarding, renewals, and service timelines
Monitoring & Issue Resolution
- Track filing progress and follow through on submissions until acceptance is confirmed
- Identify and resolve rejected filings or required corrections in a timely manner
- Maintain awareness of filing deadlines to prevent lapses in carrier compliance
Requirements
Qualifications / Requirements
- Minimum 2 years of experience managing multiple federal and state motor carrier compliance filings from start to finish, including both initial filings and renewals
- Direct experience handling Form 2290, UCR, BOC-3, and biennial updates
- Strong attention to detail and ability to manage multiple filings simultaneously
- Working knowledge of transportation compliance requirements and filing workflows
- Proficiency with digital systems, document management tools, and data entry
- Clear written and verbal communication skills
- Self-motivated with a proactive approach to continuous improvement
- Comfortable managing multiple concurrent filings with overlapping deadlines across jurisdictions
Bonus Points For
- Experience executing a broad portfolio of state weight and distance tax filings
- Prior experience in trucking, logistics, or carrier support environments
Desired Characteristics
- Highly organized with a strong sense of ownership and accountability
- Process-driven with a focus on accuracy and consistency
- Comfortable working with regulatory requirements and deadlines
- Collaborative mindset with the ability to work across teams
- Proactive approach to problem solving and continuous improvement
Benefits
How We Will Take Care of You
- Robust benefit package that includes medical, dental, and vision that start on date of hire.
- Paid Time Off, to include vacation, sick, holidays, and floating holidays.
- Paid parental leave.
- 401(k) plan with employer match.
- Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
- Tuition Reimbursement Program.
- Voluntary benefits, to include, but not limited to Legal and Pet Discounts.
- Employee Assistance Program (available at no cost to you).
- Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.
- Community Give-Back initiatives.
- Culture that focuses on employee development initiatives.
- Company-wide bonus and commission plans.
Join Us
At PrePass, our mission drives us.
We invest in relationships. We challenge ourselves to innovate and improve. We win together. Simply put, we live our Core Values.
Ready to help move the transportation industry forward? Join us and let’s drive progress—together.