Country Logistics Manager - Syria

Humanity & Inclusion is an independent and impartial aid organisation working in situations of poverty and exclusion, conflict and disaster. The organisation works alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since its creation in 1982, HI has run development & humanitarian projects in more than 55 countries and responded to numerous emergencies. Today, we have a budget of approximately 200 million euros, with 4,000 employees worldwide.

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview. For more information about the organisation: www.hi.org

JOB CONTEXT:
After the fall of the previous regime, while remaining a protracted crises, Syria is entering a new phase where pure humanitarian operations will side with early recovery and recovery interventions.  According to the latest UN figures, about 15 million people remains still in need of humanitarian response, including about 6.5 million IDPs, while over 5 million Syrians refugess in neighboring countries or in Europe. Threats from explosive remnants of war, lack of recovery in both the health and education sectors make Syria still a fragile context.

HI is managing a humanitarian program covering most of Syria’s governorates, particularly, in north and center Syria:

1. Support to health partners support to health partners (mainly hospitals) for the provision of multi-disciplinary rehabilitation services (physiotherapy, assistive devices, prosthetics and orthotics and PSS).

2. Education to the risks and effects caused by conventional weapons (including mines, explosive remnants of war and small arms light weapons) and urgent marking of hazardous areas; and Non-technical surveys of potential contaminated areas.

3. Community based protection for safe returns and support for the inclusion of persons with disabilities and other vulnerable people in the humanitarian assistance.

4. Preparedness activities against manmade and non-manmade related disasters

5. Inclusive Education in partnership with education actors.

HI Syria is looking for a Logistics manager for 12 months based in Damascus

YOUR MISSION:
Reporting to the regional logistics manager, you, as logistics manager, ensure the efficient management of logistics resources for the area of intervention under your responsibility. You are the point person for the regional logistics manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions. You are a key player in the rollout and implementation of HI's logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Your responsibilities will include:

Mission 1: Management

• Manager as a role model: embodies HI's values on a daily basis.
• Manager as coach for meaning: understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking.
• Operational manager: organizes the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems.
• Manager 1st HR & Coach: contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behavior.

Mission 2: Defines the Logistics section of the StratOp and directs its action plan

• Drives logistics strategy and functioning through the active promotion of HI’s institutional policy and directives and the optimization of its resources.
• STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;
• RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;
• INCIDENTS: contributes to and follows up on incident reports for his or her area of responsibility;
• INDICATORS: produces, compiles and analyses the data in the logistics dashboard for his or her geographical area;
• REPRESENTATION: represents HI externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her field of activity.

Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

• STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;
• LOCAL ADAPTATION: adapts and contextualises these standards to meet local conditions and regulations;
• INTERNAL CONTROL: supervises internal control in his or her fields of activity;
• ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity

Mission 4: Operational implementation of logistics

4.1 Diagnostic phase – Contextual analysis:

4.2 Design phase – Resources planning:

4.3 Launch phase – Procurement planning

Mission 5: Facilitates the Logistics profession’s development on his or her programme and contributes towards the development of the logistics profession across the organisation

• Facilitates the development of the logistics profession in his or her geographical area and contributes towards the development of the Logistics profession across the organisation
• Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice);
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).
• Facilitates the development of the logistics profession in his or her geographical area;
• Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice)
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).

Mission 6: Emergency Preparedness and Response Responsibilities

• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response

Requirements

·       You have proven experience in at least 5 years of the following sectors: procurement / supplies, management / rehabilitation of premises, fleet management, and/or information and communication systems, and at least 3 years’ experience in a coordination position.

·       With a high capacity for analysis and synthesis, You got a proven leadership experience and ability to effectively train and manage logistics team.

·       You got excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.

·       You are able to manage your stress, and work under pressure.

·       You are able to handle conflicts, you have strong interpersonal and intercultural skills, with good communication and negotiation skills in English (Arabic is a strong asset).

Benefits

At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

• 1 year International contract starting from April based in Damascus
• The international contract provides social cover adapted to your situation:
• Unemployment insurance benefits for EU nationals;
• Pension scheme;
• Medical coverage with 50% of employee contribution;
• Repatriation insurance paid by HI;
• Salary from 2750 € gross/month upon experience;
• Perdiem: 545 € net/month - paid in the field
• Hardship: 250 € net/month paid with your salary
• Paid leaves: 25 days per year;
• R&R: according to the level of the mission 5 days every 3 months
• Position: Unaccompanied:
• Housing: Collective taken in charge by HI;
• If you are resident in the country: local package.