Document Control Clerk
The qualified individual will be responsible for:
• Implement document/data management solutions with a primary focus on document control and records management
• Administer data/document management applications
• Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines
• Ensure that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enter data and produce reports using other standard office automation or department-specific computer applications
• Initiate and reply to routine correspondence related to area of responsibility
• Work with other staff members as needed to develop and improve services
• Respond to changing technology environment and participate in decision making activities relating to customers' needs.
• Provide assistance to users in capturing and locating electronic information
• Serve as liaison between field personnel and project owner
• Maintains an accurate file system of all construction drawings and other documentation and ensures that the most current revision is maintained and updated on a regular basis.
• Responsible for assisting in general administrative tasks such as faxing, copying, filing, organizing, mailing, and expediting information as needed.
• Assist the project team with setup and maintenance of the site status database, assuring timely status as each part progresses through the construction process.
• Work with in precise limits and standards of accuracy.
• Follow oral and written directions
Qualifications
• 1+ years' experience in Document control
• 2+ years' experience in the construction industry
• Advanced experience with Microsoft Office
• Great organizational skills