Document Control Coordinator

Job Title: Document Control Coordinator

Job Level: OS5
Date Posted: March 13, 2026
Closing Date: March 26, 2026
Job Type: Full-time Permanent
Category: Internal/External Opportunities

Location: Calgary

Powering a bright future starts with you!

At AltaLink, people are at the heart of our success. We are a team committed to doing the right thing for each other and our customers. We foster an environment that is inclusive, collaborative and high performing and we value personal accountability. Our people are empowered to continuously improve, deliver outstanding customer service and make a meaningful impact every day. We embrace the unique identities, experiences and perspectives of our workforce, reflecting the communities where we operate. Everyone at AltaLink can expect to work in a safe, respectful environment where trust and commitment are at the core of how we operate.

Oh, and, what do we do?

We power Alberta! Our transmission lines deliver electricity to millions of Albertans 24 hours a day, seven days a week. When you’re on our team, you’re supporting Alberta’s homes, farms, businesses and industries by providing the safe, reliable and affordable electricity they rely on. Whether working in the field or in the office, every AltaLinker contributes to keeping the lights on. Want to join our team? We’re excited to share that we are hiring a Document Control Coordinator.

Job Description:

Reporting to the Manager, Project Services & Asset Information, the Document Control Coordinator supports the Document Control team in the fulfillment of their obligations to a wide variety of AltaLink Projects, Operations, and Regulatory stakeholders. This position will be accountable for a variety of functions within the team as outlined in the responsibilities below. In order to be effective in their position and in their interactions with various business partners, the candidate will have knowledge of document management systems, documentation packages (i.e. drawing lifecycle and stages, regulatory submissions), as well as engineering and project nomenclature (i.e. transmittals, reference, drawings, models etc.). This position requires the candidate to adhere to defined document management, project deliverable, and asset data standards, processes, and quality control guidelines. The successful candidate will demonstrate positivity, flexibility, a governance focused mindset, and innovation in dealing with changing priorities, problem-solving, and stakeholder engagement. Previous experience in Capital Projects, EPC, Asset Management, and/or Regulatory environments is preferred.

Responsibilities:

• Work closely with the Document Control Lead to define and coordinate information collection and reporting for various annual audit processes for Project Delivery, Project Engineering, Project Development and Operations teams.
• Support the Project Governance Lead with the coordination, upload, and organization of DACDA document collection. 
• Fulfill, track and close information requests from a variety of internal and external stakeholders.  
• Support Document Control Lead with establishing and maintaining relationships between Document Control, project and asset teams, internal and external EPC resources, ensuring all project and operational documentation is complete, actionable, and captured in alignment with defined timelines.  
• Support process improvement within the business function, by creating and updating document control processes, identifying opportunities for automation and efficiency enhancements, and assisting with implementing system and process changes with impacted project teams, EPC’s and other internal stakeholders.  
• Communicate with the appropriate parties internally / externally, tracking, reporting upon, and ensuring that all required documentation is obtained and distributed (e.g. Stage Gate and project closeout reporting).  
• Manage documentation in AltaLink’s document management system(s), perform quality checks, investigate and problem-solve as required and save to Document of Record.   
• Support department initiatives and goals by participating in system and process user testing, contribute to preparation of training materials, and support associated change management.  
• Support document management system administration by assisting users with system access, creating and maintaining user groups as required, support day to day user questions, ensure users are adhering to the processes and procedures established, provide training for new business users, and other tasks as required.  
• Demonstrate key behaviors and meet identified expectations outlined in our four cultural pillars – one team, continuous improvement, customer focus and personal accountability.

Requirements

Qualifications:

• Minimum of High School Diploma. Post secondary education, or an equivalent combination of education and experience is preferred.  
• Minimum of 5 years of experience in document management system environments. 
• Proven ability/experience in the above noted responsibilities. 
• A solid understanding of records management policies and practices. 
• Proven track record of facilitating and implementing process improvement within a document control environment.  
• Experience in a lead role within a team, with a strong ability to lead by example, mentor, coach, train and act as a positive role model for the team considered an asset. 
• Exposure to engineering project environments and knowledge of engineering terminology, ability to read and classify drawings and documentation. 
• Demonstrated ability to work independently and in a team environment. 
• Strong time management, organizational, and project management skills, with a high level of awareness concerning the relationship of work scope, time and resources. 
• Attention to detail, ensuring quality, accuracy, and completeness of documentation deliverables. 
• Demonstrated ability to apply critical thinking, analytical and problem-solving skills while exercising sound judgment. 
• Superior verbal and written communication skills, coupled with strong active listening skills. 
• A self-motivated individual with strong initiative, and the ability to multi-task and adapt and pivot quickly to shifting priorities. 
• Working knowledge of MS365 applications (Outlook, Word, Excel, Teams, SharePoint), Adobe Acrobat, Visio, databases, and Bentley ProjectWise Explorer. Proficiency and previous experience with administering document management systems.
• Effective communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
• Proven track record of good attendance and performance.

Notes:

Internal candidates can submit their resume internally via https://referrals.workable.com/altalink/jobs/

External candidates can submit their application via Workable externally at AltaLink - Current Openings (workable.com).

AltaLink employees should be aware that we may contact your manager during the selection process.  Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests.  Please contact the Hiring Manager or Recruiter for further clarification if required.

We thank all candidates for their interest in a career with AltaLink. Due to the high volume of applications, we will only be contacting candidates being considered for an interview. We sincerely appreciate all interest and invite all candidates to follow us on LinkedIn, Facebook and/or X.

In proceeding with your application, you will be required to submit personal information to AltaLink through our applicant tracking service provider and this information will be accessible to AltaLink personnel involved in AltaLink’s hiring processes.  AltaLink also relies on third parties to assist in the hiring process and your information may be provided to them for this purpose. In the application process, AltaLink will require you to provide consent to the collection, use, and storage of your personal information for these purposes.

At AltaLink, we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, family status, source of income, sexual orientation or any other category protected by applicable provincial or federal law.

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Spending Accounts
• Competitive Compensation and Bonus Plan
• Defined Contribution Pension Plan and Group RRSP
• Group Life Insurance
• Employee Assistance Program
• Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays
• Tuition Reimbursement
• Social Club
• Onsite Parking and Onsite Gym
• Wellness Programs