Events Coordinator - Providence, RI

CIC is looking for a detail-oriented, client-focused, and proactive Events Coordinator to support our growing events program in Providence. This role is ideal for someone who thrives in fast-paced environments, enjoys working with people, and is excited about bringing high-quality events to life in a dynamic, mission-driven space.

This is a full-time opportunity for someone with at least 1–2 years of professional experience in events, hospitality, or venue operations who is eager to grow their career within a collaborative and innovative organization.

You will work primarily with the onsite Providence team, collaborating with Regional and U.S. Directors of Events and other CIC teams across Operations, Marketing, and Sales.

Responsibilities include:

 • Coordinating event logistics from intake to execution, including quotes, payments, Certificates of Insurance, and clear communication of event details.

• Acting as an energetic ambassador for hosts and attendees, proactively troubleshooting issues during events.

• Setting up and managing AV equipment for events, livestreams, podcasts, and hybrid needs.

• Arranging furniture, maintaining event spaces, and ensuring they are secure, organized, and well-stocked.

• Engaging with guests to build relationships and enhance the client experience.

• Supporting CIC programming and internal projects that improve processes, training, or member experience.

• Using tools like HubSpot and Eventbrite to organize, promote, and track events, while staying informed on industry trends and sharing creative ideas.

• Other responsibilities as needed to support events, clients, and community needs.

Events in Providence are dynamic and often extend beyond traditional business hours. Typical events occur between 8:00 AM and 9:00 PM, Monday through Friday and some weekends.

Event Coordinators generally work 8-hour shifts within this window, though schedules may vary based on event needs. This role will also require supporting approximately one weekend event per month.

This role requires frequent movement throughout event spaces, including lifting and moving AV equipment, tables, and chairs. You will also spend significant time working on a computer and navigating multiple platforms and documents.

You are service-minded, accountable, and energized by working independently in a fast-paced environment.

More specifically, as our ideal candidate, you are:

• Personable and relationship-oriented, with a natural instinct to help others.

• Organized and detail-driven, able to anticipate needs and manage multiple events calmly under pressure.

• A clear communicator, comfortable with AV technology (or eager to learn).

• Creative and solution-oriented, adaptable to last-minute changes.

• Results-driven and excited to contribute to Providence’s startup and innovation community, including working independently in the evenings when needed.

• A bachelor’s degree or equivalent professional experience.

• 1–2 years of professional events experience.

• Availability to work between 8:00 AM and 9:00 PM, with 8-hour shifts.

• Willingness to work occasional weekends.

• A genuine interest in helping and supporting others.

• Interest in a long-term role within a growing organization.

If you don’t meet every qualification but bring unique or relevant experience, we still encourage you to apply and highlight those strengths in your cover letter.

• Starting compensation: $55,000 per year.

• 100% company-paid premium healthcare and dental benefits.

• 100% company-paid long- and short-term disability, and life insurance.

• 401(k) eligibility (must be 21+).

• Three weeks of vacation (more with seniority) plus thirteen paid holidays from the

CIC builds and connects thriving innovation communities around the world. Founded in 1999 in Cambridge, MA, we were one of the first companies to offer flexible office space and coworking. We manage a global network of innovation-focused workspace, laboratories, and event space across North America, Europe, and Asia, and continue to expand globally.

CIC Providence opened in summer 2019 in the historic Jewelry District — now known as Providence’s 195 District. The 191,000-square-foot space anchored by CIC is shared with Brown University’s School of Professional Studies and District Hall Providence, the city’s first civic gathering space. Together, these organizations foster innovation and create a hub for research, development, and entrepreneurship across the greater Providence area.

We serve startups and serial entrepreneurs throughout Rhode Island by catalyzing innovation and accelerating entrepreneurship statewide.

We’re inspired by our incredible clients and work every day to meet their evolving needs.

Learn more about us here.