Events Planning Associate

Key Responsibilities:

Communications Planning & Coordination:

• Support the development and maintenance of CISSEE communications plans, calendars, and trackers.
• Coordinate inputs from cluster and market teams to ensure visibility and alignment of activities.
• Maintain the CISSEE communications calendar and support alignment with CEMEA and global timelines.
• Assist in preparing materials for regional communications meetings, planning sessions, cluster reviews.

Reporting & Internal Visibility:

• Support the preparation of regular communications reports (e.g., weekly updates, dashboards, summaries, immediate project reports).
• Collect and consolidate inputs from markets and clusters for regional reporting.
• Ensure reporting materials are accurate, timely, and clearly structured.
• Support the development of basic performance storytelling and internal highlights.

Measurement & Analytics Support:

• Assist with media monitoring, data collection, and basic analysis.
• Maintain media lists and ensure accuracy of data sources.
• Support the team in translating data into simple, actionable insights.
• Help improve consistency and quality of reporting inputs across the region.

Tools, Governance & Knowledge Management:

• Support the maintenance of communications repositories and resource centers (e.g., SharePoint).
• Help keep templates, trackers, contact lists, and guidance documents up to date.
• Ensure adherence to established communications processes and governance standards.
• Assist with process documentation and operational improvements.

Finance & Vendor Management:

•  Collaborates with CISSEE BPOs on MDF budgeting and ensures GPC accuracy
•  Issues POs, processes invoices, manages vendor payments, and supports post‑event financial reconciliation

Operational & Administrative Support:

• Support operational tasks related to communications planning and execution.
• Support end-to-end coordination of comms trainings  and  employee sessions
• Assist with basic budget tracking, invoice coordination, or PO follow‑ups (under guidance).
• Act as a coordination point between CISSEE Communications and relevant partners (People, Legal, Finance, Agencies), as needed.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

Basic Qualifications: Bachelor’s degree in Communications, Business, Marketing, International Relations, or a related field. 1–3 years of experience in communications, operations, marketing, project coordination, or a related role. Strong organizational skills and attention to detail. Preferred Qualifications: Interest in communications planning, reporting, and analytics. Familiarity with collaboration and reporting tools (e.g., Excel, PowerPoint, SharePoint; media monitoring tools is a plus). Ability to work with data and synthesize information into clear summaries. Comfortable working in a regional, matrixed, and multicultural environment. Strong written and verbal communication skills in English. Key Competencies: Execution Excellence: Reliable, organized, and focused on high‑quality delivery. Attention to Detail: Ensures accuracy, consistency, and completeness. Collaboration: Works effectively across teams and geographies. Learning Agility: Curious, adaptable, and eager to develop new skills. Accountability: Takes ownership of tasks and follows through.

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.