Executive Assistant (Assistant to the Chairperson)

You, as the Executive Assistant will assist the Chairperson in coordinating activities, documenting key learning, and promoting organizational visibility. Specific responsibilities will include coordination and communication support:

1. Coordination of the Office of Chairperson (OEC)

• Support the Chairperson in day-to-day management for optimal efficiency.

• Effective and efficient functioning and administration of the OEC, including screening all incoming correspondence, identifying which matters should be brought to the attention of the Chairperson with special emphasis on prioritization and deadlines and ensuring concerned parties are consulted and/or briefed

• Support with administering the Chairperson’s internal and external meetings, correspondence,  drafting presentations and  documents, preparing meeting materials, taking notes, and maintaining records.

• Provide assistance in event planning and execution.

• Provide additional program and administrative support as and when required.

 2. Communications

• Support in writing impact stories and other reflection notes for mass media

• Increase organizational outreach through research and content development

• Ensure the inventory of communications materials and collateral are well maintained and coordinate with other departments for their availability on time.

• Support the Communications department to update websites and social media as and when required

• Assist in fundraising research, grant writing, and report writing

Qualifications

We are looking for a candidate with the following qualifications:

• Bachelors in  business, policy or social development sectors, or other related fields, preferably with 1 year of work experience 

• Impeccable writing skills in Nepali and English is a must

• Understanding of social issues related to economic prosperity, income generation and community-driven development

• Demonstrates and safeguards organizational ethics and integrity

• Independence in working on complex problems in the field of specialization consistently applying creativity and independent judgment

• Strong motivation and organizational/time management skills

• Ability to exercise self-control and make informed decisions during uncertainties

• Learning attitude and able to encourage learning environment

• Determined to work hard, take risks, and fail forward

• Proven ability to prioritize and meet deadlines during pressure

• Proactive and practical approach to problem-solving and managing conflicts

• Teamwork attitude, including facilitating open communication

Additional Information

Compensation: Governance Lab will provide compensation on a monthly rate basis. The rate will be mutually agreed upon, commensurate with the level of the required deliverables, the qualifications and experience of the candidate. 

If you're keen on this position, kindly complete the form below. To access the page, please click on the provided link and right-click to go to the link.

https://forms.gle/NTm81Z6LX3n14KV98

In the subject line, put “Job Title followed by your first and last name (e.g., “Executive Assistant – Sabina Nepali ) and attach the following documents. All documents must be compiled in a single file, in the same order and saved in PDF format:

• Cover letter (one page max)

• CV 

• Academic transcripts/certificate for most recent qualification

Deadline: Applications will be reviewed on a rolling basis.

**Only shortlisted candidates will be notified**