Executive Assistant
Kia ora!
This is your opportunity to operate at the heart of Air New Zealand’s strategy, enabling enterprise-wide impact at the most senior levels. In this 12-month fixed term Executive Assistant role, you will shape the rhythm, focus and clarity that powers executive decision-making and drives organisational performance.
With a strong reputation for culture, service and innovation, Air New Zealand is consistently ranked as one of New Zealand’s most attractive employers. Behind the scenes, our corporate teams shape strategy, drive performance and support a thriving, future-fit business. Based between our Fanshawe Street office and our Auckland Airport campus, you will work alongside senior leaders and the wider business contributing to outcomes that connect friends and whānau across Aotearoa and the world.
About the role
- As Executive Assistant within our organisation, you will provide proactive, sophisticated support at executive level, enabling focus on strategic priorities and delivery.
- Participate in a 6-month rotation through our Leadership Squad workflow support, gaining exposure to different Executive Team members and priorities across the organisation
- Provide high-level executive support, shaping structure, clarity and momentum across complex portfolios
- Orchestrate a highly complex calendar, inbox, travel and expenses, aligning time and energy to the highest organisational priorities
- Anticipate emerging risks and resolve conflicts early, protecting executive focus and momentum
- Prepare polished board and executive materials including presentations, briefings and reports that support informed decision-making
- Coordinate Executive Team meetings and leadership forums end-to-end, driving clear agendas, quality documentation and tracked actions
- Enable governance and reporting rhythms across the portfolio, ensuring deadlines and milestones are consistently met
- Act as a trusted liaison with senior internal and external stakeholders, strengthening relationships and safeguarding reputation
- Partner with Executive Assistants across the squad to deliver seamless, Company-wide support coverage
- Provide coaching and mentoring to PA’s in Chapter
- Plan and deliver internal and external events overseeing end to end logistics
- Flex between Executive Team members as required, including periods of direct support to another executive to maintain continuity and organisational effectiveness.
What you’ll bring
- Proven experience supporting a C-suite or senior executive within a large, complex organisation
- Strategic thinking capability, sound judgement and the confidence to operate autonomously
- Strong business awareness and the ability to quickly grasp shifting organisational priorities
- Exceptional written and verbal communication skills, with credibility at Board and Executive level
- Advanced proficiency across Microsoft Office including Word, Excel, PowerPoint and Outlook
- Outstanding organisational skills, with the ability to manage competing priorities in a fast-paced environment
- Absolute discretion, professionalism and integrity when handling sensitive information
- A proactive mindset, anticipating needs and creating structure that enables leadership success.
If you bring most of this experience, along with transferable skills and the drive to grow, we’d love to hear from you.
Ready for take-off?
If you thrive in high-trust environments, enjoy shaping executive effectiveness and want to contribute at the centre of Air New Zealand’s enterprise, this is your opportunity to make a meaningful difference. Bring your foresight, initiative and care for people, and help us keep our organisation performing at its best.
Applications close Monday 16th March
Additional Information
At Air New Zealand, we are proudly committed to diversity, equity and inclusion and believe in creating a truly inclusive workplace where everyone can be themselves and thrive. Our people are our greatest asset – because while everything else we do in our operation can be replicated by our competitors, it is our people that truly set us apart. We are firm believers in celebrating the differences and diversity of thought our people bring to their roles. We encourage candidates from diverse backgrounds, including those with a disability, additional health and mental health needs, and/or are neurodiverse to apply for our roles.
If you have encountered any accessibility barriers and require further information or reasonable accommodations to our recruitment process, please reach out to the recruiter listed on this job advert so they are able to support you to freely participate equitably in our recruitment and selection process.
Whāia te pae tawhiti kia tata. Ko te pae tata whakamaua, kia tina.
"Seek to bring distant horizons closer. Once near, seize them and make them your reality."