Executive Assistant
We are seeking a sharp, proactive, and highly organized Executive Assistant to serve as a true right-hand partner to a founder in a fast-moving, high-performance environment.
This is not a traditional administrative role. You will operate as a force multiplier — managing inboxes, synthesizing information, driving follow-through, improving systems, and ensuring nothing falls through the cracks.
The ideal candidate is fast, discreet, tech-forward, and comfortable chasing leadership and teams to maintain momentum once they understand the executive’s style and priorities.
Speed, judgment, and confidentiality are critical.
Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.
Responsibilities:
Executive & Inbox Management
- Own and manage a high-volume inbox — triage, prioritize, draft responses, and flag critical items.
- Ensure timely follow-up across stakeholders.
- Proactively chase outstanding action items from both the executive and team members.
- Maintain structured task tracking across initiatives.
Proactive Executive Partnership
- Learn the executive’s working style, communication patterns, and priorities.
- Anticipate needs before they arise.
- Hold leadership accountable to timelines when needed.
- Serve as a gatekeeper while maintaining strong relationships internally and externally.
Note-Taking, Synthesis & AI Utilization
- Capture meeting notes and convert them into clear summaries, action lists, and follow-ups.
- Use AI tools to synthesize, refine, and accelerate output (ChatGPT, transcription tools, etc.).
- Turn rough ideas into structured plans, briefs, or execution documents.
- Translate ambiguity into clarity and next steps.
Systems & Workflow Management
- Build and iterate task tracking systems (Notion, Asana, Airtable, or similar tools).
- Continuously improve workflows for speed and clarity.
- Maintain organized documentation across Google Drive and other platforms.
- Create repeatable processes that scale with the organization.
Cross-Functional Coordination
- Act as communication bridge between the executive and team.
- Track project progress and surface bottlenecks early.
- Ensure alignment across multiple workstreams.
Requirements
- 3+ years of experience as a high-level Executive Assistant supporting a Founder, Principal, or C-suite executive in a fast-paced environment.
- Demonstrated ability to operate as a true right-hand partner — not just task support, but execution ownership.
- Exceptional organizational discipline with the ability to manage multiple high-priority workstreams simultaneously without dropping details.
- Proven track record of proactively driving follow-ups and holding executives and teams accountable to deadlines.
- Strong judgment and absolute discretion; experience handling highly confidential information.
- Ability to thrive in ambiguity and turn unstructured ideas into clear plans, summaries, and next steps.
- Highly responsive, fast-moving, and action-oriented.
- Excellent written communication skills with the ability to produce executive-ready summaries and correspondence.
- Advanced proficiency with Google Workspace and digital collaboration tools.
- Experience using (or quickly mastering) tools such as Notion, Asana, Airtable, CRM systems, and AI productivity tools.
- Comfortable working remotely across time zones and in startup or high-growth environments.
- Strong preference for candidates who have supported US-based executives.
Preferred (But Not Required)
- Experience with Notion, Asana, Airtable, or similar tools.
- Strong familiarity with AI productivity tools and workflow automation.
- Background supporting founders, principals, or senior leadership in high-growth environments.
Benefits
- Food Allowance
- Government Benefits
- 13th Month pay
- Work Equipment
- Night Differential if applicable (10% of hourly rate)
- 20 Leaves (after 6 months)
- Holiday pay (200% on Regular holidays; 130% on Special holidays)
- Overtime pay (max of 10.25 hrs/day)
- Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
- HMO (after 6 months)
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