Executive Assistant
Help us tackle the growing wildfire crisis with the latest advancements in AI and IoT
Who we are
The problem: Every minute matters in fire response. As climate change amplifies the intensity of wildfires—with longer fire seasons, dryer fuels, and faster winds—new ignitions spread faster and put more communities at risk. Today, most wildfires are detected by bystanders and reported via 911, meaning it can take hours to detect a fire, verify its exact location and size, and dispatch first responders. Fire authorities need a faster way to detect, confirm, and pinpoint fires so that they can quickly respond—preventing small flare-ups from becoming devastating infernos.
About Pano: We are a 150+ person growth-stage hybrid-remote start-up, headquartered in San Francisco. We are the leader in early wildfire detection and intelligence, helping fire professionals respond to fires faster and more safely—with the right equipment, timely information, and enhanced coordination—so that they can stop a new ignition before it grows. Pano AI combines advanced hardware, software, and artificial intelligence into an easy-to-use, web-based platform. Leveraging a network of ultra-high-definition, 360-degree cameras atop high vantage points, as well as satellite and other data feeds, Pano AI produces a real-time picture of threats in a geographic region and delivers immediate, actionable intelligence.
Pano AI is on TIME's list of the 100 Most Influential Companies of 2025! MIT Technology Review listed Pano as one of the top 15 climate tech companies to watch in 2024, and Fast Company named Pano AI one of the Top 10 most innovative companies in AI of 2023. We’ve also been featured in the Wall Street Journal, Bloomberg, and CNBC News. Pano AI’s dozens of government and enterprise customers span 16 states in the U.S., five states in Australia, and BC, Canada, and we are currently monitoring over 30 million acres of land. Pano AI has raised $89M in venture capital funding from Giant Ventures, Liberty Mutual Ventures, Tokio Marine Future Fund, Congruent Ventures, Initialized Capital, Salesforce Ventures, and T-Mobile Ventures. Learn more at https://www.pano.ai/.
The Role
As the Executive Assistant, you’ll be instrumental in supporting key executives on our team and helping them operate at their highest level. This role requires a highly organized, proactive partner who can manage competing priorities, anticipate needs, and ensure the seamless coordination of schedules, meetings, and communications.
This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys enabling leaders to focus on strategic priorities while maintaining strong cross-functional relationships across the company.
What you’ll do
Provide high-level executive support, including managing complex calendars, coordinating meetings, and handling confidential information with discretion.
Act as a liaison between executives and internal/external stakeholders, ensuring clear communication and efficient follow-through.
Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting.
Prepare materials for meetings, presentations, and executive communications as needed.
Support leadership team coordination, including planning leadership meetings, offsites, and key internal events.
Assist with special projects, cross-functional coordination, and administrative initiatives that support executive and team effectiveness.
What you’ll bring
Proven experience supporting senior executives in a fast-paced technology company.
Exceptional organizational skills, strong attention to detail, and the ability to prioritize effectively in a dynamic environment.
Excellent interpersonal and communication skills, with the ability to work across all levels of the organization.
Strong judgment and ability to handle sensitive and confidential information with discretion.
Proficiency with productivity tools such as Microsoft Office and Google Workspace.
Final compensation for full-time employees is determined by a variety of factors, including job-related qualifications, education, experience, skills, knowledge, and geographic location. In addition to base salary, full-time roles are eligible for stock options. Our benefits package also includes comprehensive medical, dental, and vision coverage, a matching 401(k) plan, and flexible paid time off.