Executive Assistant

We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, and we may help to find the right ones.

Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients.

Responsibilities:

• Serve as the main point of contact for the CEO, COO, and other senior executives, as well as external stakeholders.

• Manage internal documentation and data storage for the company (upon request).

• Arrange travel and accommodation for the management team.

• Oversee and organize the management team's calendars, including scheduling appointments and prioritizing urgent matters.

• Communicate with employees, addressing day-to-day operational issues within the management team.

• Develop comprehensive and accurate meeting records.

• Assist in producing management reports, presentations, and internal/external training decks.

• Perform other duties as assigned.

Requirements:

• Advanced proficiency in English.

• Strong communication skills and the ability to interact effectively with team members and external stakeholders.

• Ability to work under pressure, multitask, and prioritize effectively.

• Proactive problem-solving approach with solid decision-making skills.

• Exceptional organizational and time-management abilities, with keen attention to detail.

• Proficient in computer tools (Google Drive, Google Calendar, MS Office: Excel, Word, PowerPoint).

• Flexibility and a willingness to learn and grow professionally.

• Previous experience as an executive assistant is a competitive advantage.

• Based in Kyiv with the ability to work in the office.

We Offer:

• Competitive market-level compensation.

• A busy but flexible work schedule.

• A young, international, and highly motivated team.

• Opportunities to work with foreign companies and opinion leaders.

What’s next?

If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider.

We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.