Financial & Administrative Projects Officer
ADAPTIT S.A. is a specialized ICT Group delivering high-quality services, innovative solutions, and premium support to organizations across telecom, finance, utilities, transport, retail, and enterprise sectors. Guided by our vision to be the trusted partner for seamless connectivity and cybersecurity, we stay at the forefront of technological advancements in Greece and beyond. Our mission is to create lasting impact through strong partnerships, deep expertise, and resilient, future-ready solutions. Since 2012, we have proudly showcased our work at MWC and remain active members of international business chambers.
Our culture is grounded in trust, ownership, and collaboration, where open communication, shared purpose, and continuous growth define how we work. As a team, we stay agile and customer-focused, committed to delivering innovative solutions that create value for our people and clients alike.
The Financial & Administrative Project Officer supports the financial monitoring, documentation management, and administrative processes of ADAPTIT’s Group funded projects.
This role is essential for maintaining compliance, managing project costs, organizing documentation, and supporting the submission of financial reports in close collaboration with the Head of Funded Programs.
Financial Support
- Track project expenses and verify eligibility.
- Collect, record, and validate financial documents (invoices, offers, payment orders).
- Collaborate with the accounting department on project cost reporting.
- Manage timesheets, travel logs, and related documentation.
- Prepare financial statements / cost reports for submission.
Administrative & Documentation Support
- Collect and archive legal and administrative documents (declarations, certificates, contracts).
- Upload documents to EU Funding Portal, national systems (OPS, MIS), etc.
- Organize electronic and physical project files.
- Monitor deadlines, reporting dates, and administrative obligations.
- Support planning and coordination of project meetings and partner communication.
Proposal Support
- Prepare and update standard annexes.
- Collect data for budgets, profile-CVs, and company documentation.
- Maintain and update project templates.
Coordination & Meetings Support
- Participation in internal and external project meetings.
- Preparation of brief minutes and follow-up of action items.
- Monitoring of deliverables, milestones, and related deadlines.
- Support in partner communication and collection of required documentation.
Requirements
- Bachelor’s degree in Economics, Business Administration, ICT, or related field.
- Approx. 1–3 years relevant experience (experience in EU/ESPA-funded projects is a plus).
- Strong organizational and analytical skills.
- Project management approach and way of work, meeting goals and deadlines.
- Good knowledge of MS Office, especially regarding presentation and reporting needs.
- Good command of English.
Benefits
- Private Medical and Life insurance plan
- Subsidized vouchers (card) for meals
- Flexible work model based on business needs
- Training & development
- Work equipment based on role's requirements
- Buddy Program to help you settle in and thrive during your onboarding journey
ADAPTIT is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, disability, sexual orientation, gender identity, or religion.