Financial Administrator
Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities?
The Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it!
Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!
Role
The primary purpose of this role is to be responsible for tour supplier rate loading and to assist with supplier invoicing, with a high degree of accuracy to deliver optimum service and products to our clients through the execution of clear systems and procedures. Secondarily as you are professionally developed you may also be required to quote itineraries for the clients of the company.
This requires a high level of proactiveness and willingness to achieve deadlines. The role requires an effective concise communication style and commercial sense to juggle many actions and priorities.
Tour Content Administrator Duties and Responsibilities:
- Tour Rate Data Loading
- Maintain the tour system database to ensure all supplier rate are accurately loaded/amended to ensure accounting accuracy. This includes accommodation tariffs, supplements, transportation, sightseeing and guiding costs.
- Engaging and negotiating with our suppliers in an efficient and courteous manner in accordance with the highest standards of commercial morality to ensure that we have received the most favourable rates for our clients.
- Respond to Ad-hoc requests for information on special requests, incentives, or other tactical campaigns.
- Tour System maintenance
- Assist the Quoting/Product and Operations staff with maintenance of the tour system.
- Tour Quotation Assistance
- Assist with the quotation of planned/prepared itineraries.
- Supplier negotiation to maintain best possible rates for the company
Key Performance Objectives
- All tour quotes are accurate and are completed in a timely manner according to internal process and supplier deadlines
- Costs are accurate and within quote guidelines
Key Performance Indicators
- File Accuracy
- Cost Accuracy
- Gross margins
Financial Admin/AP Duties and Responsibilities:
- ·Work alongside the Group Accountant to ensure all accounting functions necessary for the day to day Accounts payable operations of the company are completed
- Manage the entering of invoices into the tour management system and Xero ensuring purchase orders (vouchers) are matched in value and by supplier.
- Assist with the processing of invoices received electronically through HubDoc and into Xero.
- Enter maintenance invoices into our fleet maintenance system up to date
- Query and investigate any variances between vouchers and invoices including requesting credits from suppliers.
- Maintain accurate creditors information including addresses/bank account numbers etc
- General communication with creditors and internal operation staff.
Key Performance Objectives
- The financial functions and commitments of the company are constantly being met
- To pay creditors accurately and in a timely manner
- Seamless provisioning of coach supplies
- That payments are kept current and bad debts avoided
- Department policies are adhered to
Key Performance Indicators
- All creditors reconciled and paid promptly
- No outstanding debtors
- Coach maintenance system records accurate and up to date
Key Qualities required:
- Degree in Accounting and/or Tourism Management is preferred
- Experience with domestic and international travel products
- Exceptional attention to detail
- Excellent level of accuracy
- Ability to run several event processes at the same time
- Intuitive
- Organised and good time management
- System orientated
- Good Communication (verbal and written)
- Team player
Limitations and Disclaimer:
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.
Work Set-up:
Onsite/Hybrid/Work from home
Work Schedule:
Day shift (6:30 am to 3:00 pm PH time)
This position is exclusively open to Philippine citizens currently living in the Philippines. While remote work offers flexibility, please note that this role requires adherence to local regulations, making it suitable only for those based in the Philippines. We appreciate your understanding and look forward to receiving applications from qualified candidates who meet these criteria.
Benefits
🌟 Why Join Us?
Benefits:
Our benefits package is designed for full-time roles. For part-time/project-based roles, some benefits may or may not apply and will be discussed during the interview.
Core Benefits:
- HMO on Day 1 + Free coverage for 2 dependents after 2 years
- Life Insurance
- Government-mandated benefits
- 20 Annual Leave Credits
- 13th-month pay
- Birthday & Bereavement Leave
Onsite/Hybrid Extras:
- Travel Subsidy
- Staff House Accommodation (within certain distance)
- Free Shuttle Service
- Free Lunch & Uniform
- Perfect Attendance Bonus
For All Employees:
- Onboarding Training
- Monthly Engagement Activities
- Birthday Gift & Weekly Treats
- Christmas Hamper & Anniversary Gift
- Opportunity to Travel
💰 Referral Bonus
Refer a friend and get up to PHP 8,000 via GCash for every successful hire in this role!
- Grad trainees, junior, entry-level, and admin positions: PHP 3,000
- Intermediate positions: PHP 5,000
- Senior and hard-to-fill positions: PHP 8,000
Referral link: https://rb.gy/u35c6
📣 Apply Now
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