We are seeking a highly adaptable, proactive Founder Operations & Coordination Assistant to support
a founder in a new early-stage technology company. This is a high-ambiguity, high-trust role designed for someone who is naturally detail-oriented (sometimes to the point of being anxious about getting things exactly right), takes initiative without waiting for direction and is always looking for smarter, faster and more efficient ways to get things done.
You’ll thrive here if you enjoy figuring things out independently going above and beyond expectations and bringing order and clarity to situations that are still being defined.
The role will start part-time (20 hours/week) with a clear path to full-time as the business ramps up.
What You’ll Do
Act as a true execution and coordination assistant to the founder, owning tasks end-to-endManage scheduling, logistics, coordination, and planning across multiple prioritiesHandle ad hoc research across business, technology, tax incentives, grants,travel planning, andtoolsIndependently plan and coordinate complex travel and logistics, balancing sleep, working hours,jet lag, and efficiencySource and coordinate vendors or specialists (e.g. video editors, designers) when work exceedsscopeResearch government grants, tax incentives, and funding opportunities and summarize findingsclearlyEvaluate apps, tools, or platforms and provide concise, written recommendationsDownload, test, and compare software or mobile apps, reporting insights clearlyDistill large volumes of information into clear takeaways and next stepsPerform light video editing (e.g. pulling key moments from longer recordings)Create rough video cuts or content drafts for reviewCoordinate with external freelancers when higher-quality production is neededProduce clear, structured written outputs (summaries, drafts, comparisons, notes)Communicate proactively and clearly in writingFlag risks, blockers, or dependencies early—always with proposed solutionsContinuously look for ways to improve efficiency, coordination, and execution
What Success Looks Like
Work moves forward without the founder needing to micromanageTasks and coordination are handled thoroughly—details don’t fall through the cracksProblems are solved independently or escalated early with clear optionsAmbiguity is met with curiosity and action, not hesitationThe assistant pulls work proactively instead of waiting for directionProcesses naturally improve over time because you refine them
Required Traits & Capabilities
Naturally detail-oriented and conscientious—you care deeply about doing things wellHighly self-sufficient, proactive, and comfortable taking ownershipStrong initiative; you don’t rely on step-by-step instructions to make progressConstantly looking for more efficient, scalable ways to workExcellent written English (this is a writing-heavy role)Comfortable operating without SOPs or predefined processesCalm, positive, and low-drama approach to workWilling to ask clarifying questions early rather than getting stuck
Nice to Have (Not Required)
Experience supporting founders or early-stage startupsExperience coordinating schedules, vendors, or logisticsFamiliarity with basic video editing tools or content workflowsExperience coordinating freelancers or external partnersOwnership of an iPhone (helpful for app testing, not a dealbreaker)Comfort working asynchronously with minimal meetings
Work Setup & Expectations
Start part-time (20 hours/week), with intent to scale to full-timeSome Pacific Time overlap preferred, with flexibilityAsynchronous work is expected; meetings will be minimalInitially supports the founder directly, with potential to support additional team members as thecompany grows
Who This Role Is NOT For
Candidates who require detailed SOPs or constant guidanceThose uncomfortable with ambiguity or frequent context switchingHighly specialized professionals unwilling to take on varied tasksAnyone who needs frequent feedback or close supervision to stay productive
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!
