Invoice to Pay Coordinator (Maternity Cover)
We Are?
We are EnerMech, a specialist service company that delivers safe, integrated solutions for complex energy projects.
For over 50 years, we've been energizing our clients across the world with unrivalled expertise, equipment, and technology that supports the entire asset life-cycle offshore and on land.
We enable progress through our three global business lines: Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions.
Within these areas, we offer a wide range of services, including cranes, lifting, fluid power, training, equipment rental, pipeline and subsea, process, and valves all designed to help our clients optimize performance, enhance reliability, and improve efficiency.
With a focus on operational excellence, we deliver value through our customized integrated solutions. This approach reduces risk and enhances efficiencies making us a leading and trusted partner every step of the way.
The Role
The Invoice to Pay Coordinator is responsible for managing and processing the organizations accounts payable transactions accurately and efficiently. This role supports timely payments to suppliers, ensures proper reconciliation of accounts, and adheres to internal controls and health & safety standards. Work shift will be 9am - 6pm. This is a maternity cover role for approximately 12 months.
Responsibilities
- Process supplier invoices, including matching, coding, data entry, and reconciliation, in compliance with company policies and timelines.
- Manage the Accounts Payable inbox, ensuring timely responses and actions on all incoming queries and requests.
- Perform monthly reconciliations of supplier statements and follow up on outstanding items or discrepancies.
- Process and verify employee expense claims in accordance with company policies.
- Send remittance advices to suppliers and maintain professional communication to resolve payment or invoice-related inquiries.
- Ensure accurate recording of transactions, including tax-related data and other general ledger bookings.
- Provide ongoing support to the wider Accounts Payable team, including assisting with AP activities across multiple regions.
- Collaborate with internal departments and external stakeholders to resolve payment or documentation issues promptly.
- Assist with month-end closing activities related to accounts payable
- Perform other ad hoc duties as directed by the Finance team to support departmental goals and business needs.
The Requirements
Qualifications
- Bachelors Degrees in Commerce/Accounting
Experience, Competence, Skills & Knowledge
Essential
- Must have Accounts Payable experience
- Must have experience in invoice processing
Preferred
- Prior knowledge of Microsoft Navision would be beneficial
Diversity & Inclusion
EnerMech is dedicated to fostering a diverse and inclusive organisation. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities. You will have good organisational and time management skills with the ability to meet deadlines, along with effective communication skills.