Jewellery & Accessories Production Coordinator

Aspinal of London are looking for a Jewellery & Accessories Production Coordinator to support the Head of Production on delivering the Jewellery and Accessories product from development sign off hand over through to launch, maintaining on time delivery of 97% ensuring the product meets all key stakeholders’ milestones in terms of delivery and margin from all global partners.

This role will require being in the office 3/4 days a week in Fernhurst with the other days working from home.

You must also be able to travel 2+ times per year internationally.

Accountable for:

• To build strong relationships with all AOL suppliers in order to achieve 97% on time delivery.
• Accurate and prompt placement of the season master buys post buy hand over from the Head of Production, actively tracking into the business from then
• Responsible for the direct reorders and top ups as required, ensuring the business needs are met and raising concern to the Head of when needed
• To ensure POs are raised correctly and accurately, monitoring throughout the season so not to jeopardise delivery.
• To hold full ownership of the jewellery critical path management throughout the production process start to end, working closely with the Jewellery Product Manager from hand over to store launch.
• To be conscious and support the photography process, supporting the Product Manager where needed to ensure all images online are respective of the product.
• Ensuring that the system, bible and Pos are always up to date and accurate with all live prices.
• Freight Spend and Tracking, to own the freight tracker sheet and accurately record all spend data reporting out on a monthly basis the updated spend
• Ensuring the stock arrives to the Aspinal level of quality, supporting the product team with packaging SOP and enforcing the QC checks.
• Handling all Assay communication, delivery and purchase orders to ensure prompt accurate turn around back into the business
• All invoices relating to product category

Supplier Liaison:

• Ensure all PO supplier information is correct and sent in a timely manner.
• Proactively collate all information to report out correct delivery information to the business.
• Be proactive in replying to all pending questions within 24hours.
• Partner with logistics in achieving budget targets, analysing freight and forward planning shipment bookings.
• Own the freight tracker for the jewellery and accessories product group, ensuring all costs are accounted for and the best method of movement is planned
• Be dedicated to the goal of on time delivery, supporting the Head of Production with the communication with suppliers and owning your categories full communication.
• Actively chase in the PPs to ensure are sent in good time, comments are turned around in a timely manner and in line with the business vision.

Product and Critical Path Review.

• Buy hand over to delivery intake full ownership
• Soley responsible for all top ups / reorders required, ensuring that the live prices are recorded within the production bible and the system is 100% accurate at all times
• Ensure CP’s are called in on a weekly basis
• To own the PO Schedule and to accurately update the system, understanding it is a key tool for the wider business
• To hold weekly calls to the suppliers to have full visibility of the production life cycle and expected completion dates
• To forward think and pre book capacity with the supplier as and when required
• Manage the full cycle of the Assay office process, ensuring the delivery is turned around within the timeframe needed, costs, purchase orders and freight are accurately managed and the stock arrives back in the agreed packaging SOP to ensure quality standard expectations continue to be met

System Responsibilities:

• Uploading orders onto NAV and ensuring information is accurate once confirmed by the Head of.
• Confirming with suppliers that PO’s have been logged and requirements have been passed to the Raw Materials Team.
• Always ensuring Aspinal systems (NAV, bible, trackers) are updated with the most recent information.
• Ensuring all invoices are matched within 48hours, noting the impact on the business if not done so.
• Notifying the Head of of any discrepancies or issues should they arise.
• Having a clear understanding of Aspinal’s quality standards & handling any quality issues with the support of the team

Key Skills:

• Jewellery Background is desirable
• Experience in Production Coordination
• Ability to Travel
• Strong Excel Skills
• NAV experience advantageous but not essential
• Self motivated.
• Personal time management and prioritisation.
• Strong communication skill with Aspinal team departments as well as suppliers
• Attention to detail.