Job ID #31809: Building Division Enforcement Assistant

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #31809: Building Division Enforcement Assistant
• Union: CUPE Local 5167
• Job Description ID #: 6917
• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on March 18, 2026
• Duration: Temporary Full-Time (18 months)
• Vacancy type: This posting is for an existing vacancy 
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
  
  

SUMMARY OF DUTIES

Reporting to the Manager, Building Inspections provides administrative support related to litigation proceedings and preparation of prosecution briefs.

GENERAL DUTIES

Supports Building Inspectors in all phases of enforcement such as assisting with the preparation of court briefs or Orders to Comply and/or directing the laying of information and subpoenas.

Performs preliminary review of forms and supporting documents to ensure all pertinent information has been submitted and all rules, regulations and procedures have been met in compliance with the Provincial Offences Act.

Assist with the drafting and review of documents and policies related to enforcement.

Monitors all enforcement folders to ensure legislated time limitations are not exceeded.  Review monthly fine revenues collected by Provincial Offences Administration, determine Building Division fines and provide journal entries.

Prepares reports and compile statistics for Committees and the Manager, Building Inspections.

Supports Construction Clerks and other staff to ensure the efficient administration and day to day operations of the Building Inspections Section.

Receives and answer inquiries from the public, staff, outside agencies, other municipalities and departments regarding a broad range of complex and/or controversial building enforcement issues.

Liaises with Provincial and Federal Ministries and Police Department and other municipalities regarding enforcement.

Prepares legal documents for Legal Services; summonses, corporate searches, deeds, exhibits, will-says, post-court documents and dispositions of the court.  Collates briefs, arranges witness attendance and liaises with Municipal Prosecutors.

Provides arbitration and policy support for Trade Licence review sessions.

Compiles Disclosure materials requesting routine documents/information for disclosure, assembling documentary evidence and ensuring security and integrity of material.

Takes minutes of meetings as required.

Responds to inquiries and liaise with members of the legal profession, enforcement agencies, and respond to inquiries and/or requests in person, via email and telephone. 

Inputs and retrieves data and generate reports/searches from computer based information systems (i.e. AMANDA, ICON).

Prepares and swears to Informations and Summonses.

Assists with the upkeep and maintenance of files, creating new files, organizing contents of existing files and purging of same. 

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs other duties as assigned which are directly related to the responsibilities of the position.

QUALIFICATIONS

1. Proven knowledge of legal secretary practices and procedures normally acquired by attaining a diploma in a Legal Assistant course or an equivalent combination of education and work related experience.
2. Previous experience working in a legal environment. Working knowledge of Provincial Offences Statutes, Provincial Offences Act and provincial offences court procedures and legal terminology.
3. Must be eligible to be appointed as a Commissioner for taking affidavits.
4. Ability and willingness to work congenially with the municipal prosecution team and the Building Division.
5. Ability and willingness to assist with special projects as required advancing the goals and objectives of the Division.
6. Ability to communicate in a professional manner with staff, clients and legal professionals.
7. Strong time management, multi-tasking and organizational skills.
8. A team player with excellent interpersonal skills.
9. Ability to work independently by following instructions with minimal supervision, taking initiative and meeting tight deadlines.
10. Proficient in a computerized Windows based environment with a working knowledge of Microsoft Office software (Outlook, Word, Excel and PowerPoint). Working knowledge of the AMANDA software application would be an asset.
11. Demonstrated ability to communicate effectively both verbally and in writing. Must demonstrate proficiency in Business English.
12. Ability to use general office equipment including telephone, printer, scanner, facsimile, calculator, binding machine and shredder.

SALARY: Grade H

HOURS: 35
per week

NOTE: As a condition of employment, the successful applicant(s) will be required to obtain a Criminal Reference Check at their own expense prior to beginning work in this position.

THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.