Manager, PMO

Please note that this position can be based in San Diego, CA.  Acadia's hybrid model requires this role to work in our office three days per week on average.

Position Summary:

This role is responsible for enhanced commercial project management support, including proactive risk management, stakeholder alignment, and cross-functional coordination. A core requirement of this role is to support the integration of robust program management methodologies with effective change management principles to ensure successful adoption and sustained value realization across the commercial organization.

Primary Responsibilities:

Planning and Strategy Development

• Create detailed project plans outlining objectives, timelines, deliverables, and milestones
• Define scope and purpose while working with stakeholders to establish realistic expectations
• Develop work breakdown structures and resource allocation plans
• Set targets for milestones and establish deadlines

Budget and Resource Management

• Track costs and identify budget overruns before they happen
• Make strategic decisions about resource allocation
• Find creative solutions to stay within constraints

Risk Identification and Mitigation

• Conduct regular risk assessments throughout project lifecycle
• Develop contingency plans for potential obstacles
• Implement mitigation strategies proactively
• Adapt quickly when unexpected challenges arise

Stakeholder Communication

• Serve as bridge between clients, executives, team members, and vendors
• Provide regular status updates to all parties
• Facilitate decision-making discussions
• Ensure alignment across all stakeholders

Quality Assurance and Documentation

• Ensure deliverables meet quality standards and client expectations
• Implement quality control processes and conduct reviews
• Maintain comprehensive project documentation
• Generate status reports, change requests, and post-project analysis

Education/Experience/Skills:

Bachelor’s degree in business, STEM, or other related field. An equivalent combination of relevant education and applicable job experience may be considered.  Minimum of 3+ years of relevant progressive experience in the pharmaceutical/medical device industry.

Must possess:

• Education: Bachelor's degree required; advanced degree preferred (e.g., MBA).
• Certifications: Possess project management certifications (i.e. PMP, Six Sigma, etc.)
• Experience: 3+ years of experience in a commercial capacity, with experience in the pharmaceutical, biotech, or healthcare industry preferred.
• Strong Program Management Acumen: Expert knowledge of program and project management methodologies
• Commercial Fluency: Understanding of pharmaceutical commercial functions (e.g., sales, marketing, managed care, patient services) and the commercialization lifecycle.  Knowledge of the pharmaceutical commercial model and associated regulatory environment.
• Communication: Outstanding written and verbal communication skills, including the ability to present complex program information clearly and concisely to all audiences.  Communicate effectively in an organized and knowledgeable manner in written and verbal formats
• Problem-Solving: Highly analytical and structured approach to problem-solving, risk management, and decision-making.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds.   Ability to travel by car or airplane independently overnight up to 15% of the time and work after hours if required by travel schedule or business issues.

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