Office Coordinator
van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies 👩🔬 primarily in the roles of part-time finance, accounting, HR, and operational support.
We are seeking a highly organized Office Coordinator to become the next superhero on our internal operations team!
Check out our website to learn more: https://vandenboomassociates.com/
✨ ABOUT THE ROLE
The Office Coordinator will oversee day-to-day office operations, provide administrative assistance to local and US-based teams, and support various projects on the operations team. This position is full-time and requires a high level of organization, professionalism, and initiative. You’ll be the go-to person for office logistics, ensuring our US and PHL workspaces are well-maintained.
POSITION TYPE: Full-time, night shift
WORK ARRANGEMENT: Hybrid
🦸♂️ YOUR MISSION
Oversee daily office operations for US and PHL offices, including supplies, maintenance, and vendor coordination
Assist with scheduling, meeting coordination, and administrative tasks for leadership and project teams
Help in coordinating office meetings (in collaboration with PH and US Operations)
Support the operations team with special projects, data entry, and reporting
Ensure compliance with office and building policies and assist in implementing operational best practices
Perform other administrative or operational duties as assigned by management
✅ YOUR SUPERPOWERS
Comfortable working US CST night shift hours
Bachelor’s degree in business administration or related field
Minimum of 5 years of professional experience in a related field
Experience working in a professional services environment preferred
Strong organizational and time-management skills, with the ability to manage multiple priorities
Tech-savvy, detail-oriented, and comfortable learning new systems quickly
Self-directed, able to work with minimal supervision, and proactive in problem-solving
Excellent English communication and writing skills
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required
Experience using similar systems to Asana and Expensify strongly preferred
vdB&A is an equal opportunity employer. We welcome and consider qualified applicants regardless of race, religion, gender identity, sexual orientation, disability, or any other status protected by applicable law.