Office Manager
Why Flux
Flux is taking the hard out of hardware, by developing the first AI Hardware Engineer. Our goal is to democratize the ability to create bleeding edge hardware, and revolutionize how electronics are designed and built around the world.
About the Role
Flux is building the world’s first AI Hardware Engineer, and that means everything around it has to just work.
As our Operations Manager, you will be the face of the company and the heartbeat of our daily operations. You aren’t just "running an office"—you are building a culture. You will handle everything from high-stakes visitor hospitality to the logistics of keeping a hungry team fueled and supplied.
Responsibilities
Front-of-House Hospitality: Serve as the primary point of contact for all visitors, investors, and partners. You will manage the reception area and ensure every guest has a professional and welcoming experience.
Culinary & Ritual Management: Coordinate daily lunch catering, manage recurring snack/beverage subscriptions, and organize "Happy Hour" or team-bonding events.
Supply Chain & Logistics: Monitor inventory levels and proactively order office supplies, hardware peripherals, and specialized equipment as needed.
Vendor Relations: Interface with building management, cleaning crews, and delivery services (UPS/FedEx/Courier) to ensure the office runs like a well-oiled machine.
Space Curation: Maintain a clean, organized, and inspiring office layout. Ensure conference rooms are "reset" and ready for high-stakes meetings.
Required Qualifications
3+ years of experience in office management, hospitality, or executive assistant roles, preferably within the SF tech scene.
Local Knowledge: Familiarity with San Francisco-based vendors, catering options, and logistics.
Tech and AI-user Savvy: comfortable using AI platforms for increased efficiency, Slack, Google Workspace, and modern office HR/ordering platforms.
Proactive Mindset: You don't wait to be told a supply is low; you notice it and fix it before anyone else does.
Reliability: This is a 100% on-site role Monday - Friday. You enjoy the energy of a bustling office and prefer face-to-face interaction.
Preferred Qualifications
Experience working at a tech startup.
Flourishes in an ambiguous environment where priorities can quickly change.
Enjoys meeting new people and is excels making guests feel comfortable.
Ownership mentality: You are a self-starter, bias toward action, and care deeply about the team and community who lean on you and your work.