Office Manager - Czech Speaking (M/F/X)
Biggie is a global marketing agency for strategy and activation agency, part of Biggie group, an independent international group of integrated marketing solutions.
Biggie's motto is "Partners in growth", and its ambition is to be a partner in the growth of brands, by putting strategic and operational excellence at the service of their performance, and by offering them tailor-made support (marketing strategy, strategic planning, data & analysis, media, digital performance, content creation and adaptation, and business consulting) to meet their business challenges.
The agency has 300 experts, including 150 in France, present in 7 countries through 9 international offices (Paris, Marseille, Brussels, Milan, Geneva, Zurich, Prague, Dubai and Sao Paulo).
For further information: www.biggie.co
🗒️ Missions
We are looking for an experienced and proactive Office Manager to support our growing team in Prague and keep our day-to-day operations running smoothly. You will work in an international environment as part of the Biggie Group, collaborating closely with teams across Europe including Finance in Switzerland and HR in France, and contributing to a friendly, multicultural team culture.
This role is ideal for someone who enjoys working independently, brings structure and clarity to everyday operations, and takes ownership of their area. You will be a steady, reliable presence supporting the Prague team as we continue to grow, with the space to shape how things run and improve what is already in place.
What you will do
Finance and Admin
Collect and prepare all inputs for our external accountant, including invoices and monthly payroll
Track company expenses and prepare regular overviews for internal use
Set up and oversee payments, including recurring transfers and approvals
Maintain documentation and folder structures in Google Drive and Confluence
Coordinate closely with our Finance team in Switzerland
HR and People Operations
Manage employee contracts, onboarding and offboarding, time-off tracking, and policy updates
Maintain HR folders and ensure data is kept up to date in the HR system
Support hiring processes and participate in initial interviews
Plan and coordinate teambuildings and team events
Collaborate with our HR colleagues in France on people processes
Office Management
Ensure our new hybrid office remains functional, stocked, and welcoming
Coordinate office supplies, cleaning staff, and occasional errands
Book business travel, flights, and accommodation as needed
Marketing Support
Mange the Czech company linkedin page: light content calendar, draft/schedule posts (EN/CZ), monitor messages and route inquiries.
Adapt and localise marketing materials (one-pages, decks, case studies)
Coordinate with cross-functional teams to keep the website current, makign basic updates directly as needed
👉 Your profile
Minimum 4 years of experience in operations, HR, office management, or finance
Fluency in English and Czech (other languages are a plus)
Strong organisation, independence, and long-term reliability
Tech-savvy, with the ability to quickly learn and work across digital tools and systems
Familiarity with tools like Google Workspace, Slack, Lucca, Jira, Confluence
A proactive mindset with the ability to manage multiple priorities calmly
A collaborative, positive, and team-first attitude
What we offer
Competitive salary
Part-time employment contract (0.5-0.75 fte)
Meal allowance
5 weeks of paid vacation
Hybrid work setup with 2 to 3 days per week in the office
Work in an international team with colleagues across Europe
A calm and supportive work environment with space to grow and take ownership
Modern offices near Flora (Metro A)
🎁 Our benefits :
• An international group present throughout the world
• Multidisciplinary entities that are experts in their field: programmatic, influence, 360°, content creation, etc.
• Different career paths adapted to your professional aspirations
• On-going training sessions with a Digital AcademyAccess.
• Employee meal allowance
Biggie Group offers employment opportunities without distinction of origin, sex, morals, sexual orientation, gender identity, age, marital status, physical appearance, disability, religion, of political opinion…Biggie Group complies with regulations combating discrimination in business. This policy applies throughout the employer process: recruitment, hiring, internal promotion, leave, remuneration and training.