Office Manager & Executive Assistant
About Edra
Edra is solving one of the hardest problems in enterprise AI: AI models are generic but company processes are specific. We build AI agents that learn how processes actually run, and then run their operations.
We're a Series A startup, backed by Sequoia and other leading VC firms, and we're growing our team in New York and London. We're a deeply technical team of engineers, AI researchers, and strategists with a high bar for talent and a shared belief that exceptional people are the foundation of everything great we'll build.
The Role
We're looking for an Office Manager/Executive Assistant to be a foundational part of setting up and running our first NYC office, while providing high-touch administrative support to our founders. This is a hands-on, in-office role that blends executive support with day-to-day office operations–ideal for someone who's energized by variety, takes pride in the details, and thrives in a startup environment where no two days look the same.
You'll work most closely with our leadership team on calendar and expense management, while also owning the physical office experience and coordinating with vendors to keep everything humming behind the scenes.
What You'll Do
Executive Support
Manage complex, fast-moving calendars for the CEO and CTO, including scheduling internal and external meetings, resolving conflicts, and anticipating needs before they arise.
Process and reconcile founder expenses, ensuring timely and accurate submissions.
Office Management
Help stand up our first dedicated NYC office: sourcing supplies, setting up systems, and shaping the space from day one
Own the day-to-day office experience: meals, snacks, mail, deliveries, general upkeep, and making sure the space feels great for the team.
Serve as the primary point of contact for building management, cleaning services, IT equipment vendors, and other office-related suppliers.
Manage vendor relationships and contracts for office services, negotiating terms and ensuring service quality.
Coordinate office events such as team lunches, happy hours, and in-office gatherings.
Greet visitors and manage guest logistics for candidates, investors, and partners.
What We’re Looking For
Strong calendar management instincts. You can juggle competing priorities, read context, and make smart scheduling decisions with minimal direction.
Excellent written communication skills.
Highly organized with sharp attention to detail and a bias toward getting things done proactively.
Comfortable with tools like Google Workspace, Slack, Notion, and expense platforms (e.g., Ramp).
Discretion and sound judgment when handling confidential information.
A genuine desire to make the people and environment around you better–you notice what needs doing and just do it.
Bonus Points
Experience supporting C-suite executives at an early-stage or Series A company.
Familiarity with vendor negotiation and basic contract management.
Interest in AI or technology.
A Few Details
Edra is an equal opportunity employer and we encourage applications from individuals of all backgrounds. Edra does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, marital status, sexual orientation, gender identity, veteran status, or any other legally protected characteristic.