Office & People Operations Coordinator
Company Overview
Reflex Robotics is building affordable ($10k) wheeled humanoid robots to automate dangerous and repetitive tasks in manufacturing and logistics.
We envision a future where intelligent robots are doing all kinds of boring work that people hate doing—loading chicken nuggets into Costco boxes, lifting forty pound bags of dog food at Petco stores, and cleaning up cranberry juice spills in your apartment.
We are a four-year-old startup backed by Khosla Ventures, with $60M/year of revenue lined up pending successful pilots with e-commerce warehouses in 2025.
How Does It Work?
Our robots are designed and built entirely in-house by an engineering team that led development of the Stretch robot at Boston Dynamics and key systems on the Tesla Model S, X, and Y production lines. Reflex robots are high-performance, low-inertia, and optimized for low-cost manufacturing.
We’ve built the best real-time teleoperation system in the world, allowing a remote operator in South America to “play a video game” to control our robots at human-level speeds. This has allowed us to already ship robots with positive unit economics, and enables us to create a powerful human-intervention + RL product feedback loop.
Our system allows us to collect high-quality demonstrations at scale—giving us the proprietary data engine needed to train increasingly capable AI systems. We're on track to build the largest robotics dataset in the world, which will serve as an important long-term advantage.
Key Company Beliefs
High-quality, proprietary robotics data is the next foundation for generational AI companies (like Tesla FSD and ChatGPT).
Being nerd-sniped by maximizing an engineering metric is way less important than solving our customers’ biggest pain points.
An insane work ethic is required for outsized success—and you'll be rewarded for it.
What We’re Looking For
This is not a typical admin role. We are hiring an Office & People Operations Coordinator to support the operational foundation of Reflex as we scale. You will ensure the office runs smoothly, onboarding is seamless, candidate experiences are well-coordinated, and internal systems stay organized.
The role spans workplace operations, recruiting logistics, people ops coordination, and light social/media support. You’ll work closely with our COO and Head of People.
We’re a small team, which means high ownership, high equity, and the chance to shape our brand from the ground up. We are looking for someone with an insane work ethic who is obsessed with quality and wants to win.
Key Responsibilities
Own the day-to-day operations of the Reflex office and workplace experience
Ensure every onsite visit, interview, and event runs smoothly and securely
Run onboarding and offboarding logistics so employees are set up for success from day one
Maintain clean internal systems across people ops, equipment tracking, and access coordination
Support recruiting operations, including scheduling and candidate travel
Assist with core administrative and finance workflows (invoices, receipts, subscriptions)
Keep compliance and recurring operational deadlines on track
Support lightweight social/media execution and help generate ideas for culture and recruiting content
How You Work and Think
Extremely Organized: You run tight systems. Nothing slips through the cracks.
High Ownership: You don’t wait for direction. You see gaps and close them.
Detail-Obsessed: You sweat the small things because it matters.
Calm Under Pressure: You can juggle multiple threads without dropping one.
Low Ego, High Standards: You’ll do the unglamorous work — and you’ll do it well.
High EQ: You communicate clearly and make people feel taken care of.
Growth Mindset: You’re curious, open to feedback, and constantly improving the systems around you.
Qualifications
2+ years of experience owning office operations, administrative workflows, or recruiting coordination
Extremely organized and comfortable juggling multiple parallel workstreams without dropping details
Clear, direct communicator (written and verbal)
Comfortable working on-site in a fast-paced, high-intensity environment
Bonus:
Experience coordinating interviews, candidate travel, or managing an ATS
Experience running social media accounts — ideally one that people actually follow!
You’ve built something online (a meme page, niche account, side project, etc.) and understand what makes content work
Compensation
$35–$50 per hour, depending on experience.
Part-time role (3 days/week, on-site in NYC).
Come Join Us
This is a rare opportunity to help build a flagship robotics company from the ground up—and to do work that will truly matter, reshaping what people believe is possible in robotics.