Onboarding Specialist
About the Role
We are hiring an Onboarding Specialist to support and coordinate clinician onboarding during a period of rapid growth. This is a hands-on, detail-oriented role focused on ensuring a seamless, welcoming experience from offer acceptance through start date and early ramp.
You will be responsible for managing onboarding workflows, guiding clinicians through required documentation and system setup, and ensuring they feel informed and supported at every step. You will partner closely with Recruiting, Clinical Operations, and People Operations to ensure onboarding timelines are met and clinicians are fully prepared to begin their structured clinical ramp.
This role is ideal for someone who is highly organized, responsive, and motivated by creating a rewarding first impression for our clinicians.
Job Duties
Own onboarding coordination from offer acceptance through start-date readiness
Guide clinicians through completion of onboarding tasks in Rippling, including payroll setup, tax forms, and policy acknowledgements
Initiate and monitor background checks through Checkr and follow up on outstanding requirements
Coordinate system access across Rippling, Ashby, Athena, and other internal tools
Ensure all compliance documentation and required credentials are completed prior to start
Manage onboarding communications to provide clear timelines, expectations, and next steps
Track onboarding progress to ensure clinicians are prepared for their structured clinical ramp
Maintain accurate and organized employee records across systems
Escalate delays or issues proactively to ensure a smooth onboarding experience
Identify small process improvements that enhance efficiency and clinician experience
Qualifications
2+ years of experience in HR, People Operations, recruiting coordination, or administrative support roles in a healthcare environment
Strong organizational skills and attention to detail
Clear, professional written communication skills
Comfort working within structured systems and workflows
Experience with platforms such as Rippling, Ashby, Checkr, Athena, or similar tools
Ability to manage multiple onboarding timelines simultaneously
High level of reliability, follow-through, and accountability
Why Join Us?
You will play a key role in shaping clinicians’ first experience with the organization
You will contribute to building a structured, welcoming onboarding process during a critical growth phase
You will gain hands-on exposure to People Operations systems and healthcare workforce operations
You will help ensure clinicians feel prepared, supported, and confident as they begin caring for patients