Onsite Project Coordinator
The Project Coordinator will enhance delivery efficiency by managing reporting, scheduling, financial tracking support, and governance documentation—allowing the Project Manager and technical leads to focus on strategic execution and outcome delivery.
Core Responsibilities
Project Administration & Support
- Maintain project schedules, trackers, and milestone documentation
- Coordinate meeting logistics, agendas, and action item follow-up
- Document key decisions, risks, and dependencies
- Ensure project artifacts are organized and version-controlled
Governance & Reporting
- Prepare weekly status reports and dashboard updates
- Support Steering Committee (SteerCo) materials and executive presentations
- Maintain RAID log documentation and ensure timely updates
- Track deliverables against agreed timelines
Financial & Resource Tracking
- Assist with budget tracking and burn rate reporting
- Monitor resource allocations across delivery pods
- Track time reporting and support forecasting updates
- Coordinate change request documentation and approvals
Agile Pod Coordination
- Support sprint ceremonies (planning, reviews, retrospectives)
- Maintain backlog tracking tools and reporting metrics
- Ensure alignment between sprint outputs and roadmap milestones
- Facilitate communication between technical teams and business stakeholders
Cross-Team Communication
- Serve as coordination point between Intermex teams and AHEAD delivery resources
- Track interdependencies across initiatives
- Proactively escalate scheduling conflicts or documentation gaps
Requirements
Qualifications
- 3–5+ years project coordination or PMO support experience
- Experience supporting IT, cloud, or application modernization initiatives
- Familiarity with Agile methodologies and sprint tracking tools
- Strong organizational and documentation skills
- Proficiency with project management tools (e.g., Azure DevOps, Jira, Smartsheet, MS Project
- Fluent in Spanish and English preferred