Payroll, Benefits and Accounting Associate

The School of American Ballet (SAB) seeks a Payroll, Benefits and Accounting Associate to lead payroll and benefits processing and provide support for general accounting functions within our finance department. This position plays a key role in ensuring employees are paid accurately and on time, benefits are administered efficiently, and compliance is maintained with all applicable laws and regulations.

The ideal candidate will be the primary point of contact for all payroll and benefits-related matters, resolving employee inquiries, and supporting the annual benefits renewal process. In addition to managing payroll and benefits, the role will assist the finance team with various accounting tasks such as reconciliations, journal entries, and other functions as needed.

This is an excellent opportunity for someone who enjoys working in a collaborative office environment, has a strong understanding of payroll systems, and is comfortable assisting with various accounting processes to support the finance department's overall success.  This position reports to the Senior Financial Officer.

Key Responsibilities:

Payroll & Benefits Duties:

• Process bi-weekly payroll for all employees.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Maintain employee payroll records and respond to payroll-related inquiries.
• Administer employee benefits programs, including health insurance, retirement plans, and leave policies.
• Handle employee onboarding and offboarding with regard to payroll and benefits enrollment and termination.
• Assist with open enrollment and administer employee benefits (retirement, health, dental).
• Ensure the accuracy and confidentiality of employee files.
• Manage all employee leaves, including FMLA, STD, PFL, and workers’ compensation. 
• Input and maintain accurate payroll and benefits data in ADP.
• Update and maintain the employee handbooks as needed or on an annual basis.
• Perform other duties as assigned by the Director of Finance.

Accounting Duties:

• Maintain general ledger and prepare monthly, quarterly, and annual financial statements.
• Reconcile bank statements, credit card transactions, and other financial accounts.
• Prepare journal entries, accruals, and adjustments as needed.
• Assist with budget preparation, forecasting, and financial analysis.
• Coordinate with external auditors and prepare documentation for audits and Form 990.
• Reconcile and prepare all benefits schedules and invoices for payment.
• Assist in reconciling investment accounts and maintaining records.
• Prepare fixed asset schedule and maintain records.

• Assist in accounts payable and receivable processes as needed.
• Perform additional tasks as assigned by the Director of Finance.

Requirements

• Bachelor’s degree in accounting.
• 5+ years of relevant experience in accounting and payroll/benefits administration.
• Proficiency in accounting software, Blackbaud, and payroll ADP.
• Solid understanding of payroll tax regulations and benefits compliance.
• Strong analytical, organizational, and communication skills.
• High level of confidentiality and integrity.

Benefits

SAB offers a superior benefit package, including full health benefits, four weeks of vacation (plus two holiday weeks in December), and generous retirement savings benefits.  

The School of American Ballet is an Equal Opportunity Employer. Diverse candidates are encouraged to apply. 

The annual salary range for this position is $55,000-65,000.