Payroll & Benefits Coordinator

Brief Overview:

The Payroll & Benefit Coordinator is accountable for processing all aspects of the company payroll, reconciliations, RRSP and benefits administration. They will administer multiple financial activities related to the payroll, pension, and benefit functions for the group of companies at Clark Construction Management.

Responsibilities:

Payroll

• New employee setup in Jonas Premier & ADP
• Update deductions, employer contribution amounts in payroll system
• Update employee rate spreadsheet when changes are made and process rate in Jonas
• Process bi-weekly salary payroll
• Process weekly union payroll
• Manage, review and troubleshoot all timesheets entered into Jonas, ensures all postings are reflected into project costing
• Source Deduction, EHT, WSIB, and Union Dues remittances
• Process salary changes and annual employee bonus payments
• Be point of contact for all payroll related questions and issues
• Ensure accurate union rates are applied and process annual payroll rate changes based on the collective agreement
• Develop and maintain current policies and procedures applicable to payroll and benefit

Retirement & Benefit Administration:

• Prepare RRSP Reports to Canada Life
• Download RRSP reports for new hire deductions and employee contribution changes for processing
• Enroll new hires and terminate existing employees on the Company Health Benefits Plan
• Process an employee changes in life events that impact benefits coverage
• Report employee salary changes to ensure accurate benefit deductions
• Download monthly reports for review and accuracy of payroll deductions
• Participate in annual benefit renewals, benefit surveys and market trends

Reconciliations and Reports:

• Mid-Year and Annual Employee Earnings Reconciliation - ensure accuracy of all deductions and contributions. (ETD, Union Dues, WSIB, EHT, RRSP, Group Benefits)
• Annual Reconciliation & Processing of T4 Summary and Slips
• WSIB Annual Return Filings Reconciliation for the Group of Companies
• EHT Annual Return Reconciliation for the Group of Companies

Other Duties:

• Remain up to date on CRA legislation and advise on changes that impact the business and/ or employees
• Prepare ad-hoc reports as needed

Qualifications

Requirements:

Education and Experience Requirements

• Post-secondary education in Accounting/ Business/ Finance along with 3 years of relevant payroll experience, or an equivalent combination of training and experience
• Canadian Payroll Association Certificate
• Working experience with ADP (Workforce Now)

Knowledge & Skills

• Working knowledge of audits, income tax forms, health benefits programs, sick pay, union collective agreements, and retirement plans
• Ability to maintain a high level of confidentiality
• Proficient knowledge in Microsoft office products including Excel, Word, Outlook
• Must be self-motivated, able to work with minimal supervision
• Excellent communication skills, strong customer service orientation and a positive team attitude
• Ability to be adaptable and flexible in a continuous changing work environment
• Sound analytical thinking, planning, prioritization, and execution skills
• Strong problem identification and problem resolution skills
• Effective attention to detail and a high degree of accuracy

Desired:

• Previous experience in the Construction Industry
• Previous experience in Jonas and QuickBooks
• Previous experience with implementations of Payroll Software
• Ability to work inside of a Large Dynamic Team

Compensation: The estimated salary range for this role is $58,000-$78,500 based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.

Additional Information

What we offer:

• Competitive Compensation Package
• Extensive Health and Dental Program
• RRSP Program – Company Matching
• Employee Family Assistance Program
• Generous Vacation Day Program
• Professional Development
• Personal Days
• Employee Discount Program
• Fun Company Events
• Community Initiatives
• Health and Wellness Program
• Recognition Programs
• Lunch and Learns

About us (Who is Clark Construction Management?):

Clark Construction Management was established in 2017 under the leadership of Mike Clark and has continued to expand into a diverse and innovative team. We strive to be a leader in providing value-added construction services to our customers by creating a successful partnership with them throughout the construction process. Our ledge is to establish lasting relationships with our customers by exceeding their expectations and gaining their trust through exceptional performance by every member of the CCM team.

Clark Construction Management's recruitment process includes accommodation for applicants with disabilities. Clark Construction Management is committed to accessibility for all, and we approach accessibility from an inclusive perspective and will do everything reasonable to accommodate.

Clark Construction management is committed to creating a diverse, inclusive, and welcoming workplace. We are committed to providing equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Our Hiring Practices:

Clark Construction Management's recruitment process includes accommodation for applicants with disabilities. Clark Construction Management is committed to accessibility for all, and we approach accessibility from an inclusive perspective and will do everything reasonable to accommodate. Clark Construction Management does not use artificial intelligence (AI) tools to screen, assess, or make decisions regarding candidates during the hiring process. Job postings may be distributed to third-party job platforms through our recruitment systems. While Clark Construction Management does not use AI directly, these platforms may use automated or AI-enabled features as part of their platform functionality; however, such features do not influence candidate screening or hiring decisions made by the company. This job posting reflects a new vacancy.

Our Commitment to Diversity, Equity and Inclusion:

Clark Construction management is committed to creating a diverse, inclusive, and welcoming workplace. We are committed to providing equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.