Payroll Specialist

New Flyer is North America’s heavy-duty transit bus leader, providing sustainable mobility solutions through transit buses, technology, and infrastructure. New Flyer is a subsidiary of NFI Group, a leader in propulsion agnostic bus and coach mobility solutions. Building on its 90+ year legacy of innovation, New Flyer is the only manufacturer offering all three types of zero-emission transit buses, with over 1,900 zero-emission buses delivered to date. New Flyer actively supports over 35,000 heavy-duty transit buses currently operated by approximately 500 agencies.

POSITION SUMMARY:

Accountable for the precise and prompt management of full-cycle in-house payroll for both Canadian and US employees, covering tasks such as preparing government remittances, reconciling payroll and benefit deductions, executing earnings and deductions, and handling year-end processing.

WHY JOIN US:

• Be a part of a team leading the world’s electrification of mass mobility
• Competitive Wages and comprehensive benefit package with Immediate benefit eligibility
• Paid holidays and vacation
• Registered pension plan with generous company match
• Passionate about creating a better product, a better workplace, and a better world
• Inclusive workplace culture that values and empowers team members.
• On-the-job training in a continuous learning environment (we invested $15.9 million in 2024)
• Advancement opportunities within our family of companies
• We are proudly named one of Manitoba’s Top 25 employers.

WHAT YOU WILL DO:

• Process full-cycle weekly and bi-weekly payroll processing, ensuring deadlines are met and activities comply with ICFR controls, payroll tax regulations, labor laws, and applicable union agreements.
• Enter, update, and validate payroll transactions to ensure accuracy and completeness.
• Review payroll information related to new hires, employee status or rate changes, and terminations.
• Maintain proper documentation for payroll inputs and processing activities in accordance with payroll policies and record-keeping requirements.
• Provide backup support to payroll team members to ensure continuity of payroll operations.
• Administer court-ordered payments and garnishments, ensuring accurate calculation, processing, and timely remittance.
• Process payroll deductions and reimbursements associated with benefit programs and company initiatives, including safety footwear, work clothing, and union-related leaves.
• Oversee deductions such as union dues, charitable contributions (e.g., United Way), and other voluntary or statutory payroll deductions.
• Reconcile and submit government payroll remittances accurately and on time.
• Support payroll compliance by following established procedures, internal controls, and ICFR requirements.
• Support with quarterly and year-end payroll activities, including T4 and W-2 reporting.
• Generate and submit Records of Employment (ROEs) for Canadian employees.
• Provide payroll data to the payroll tax team to support withholding filings and regulatory compliance.
• Prepare regular payroll reports and respond to ad hoc reporting requests as needed.
• Collaborate with HR representatives to ensure payroll data is accurate and submitted within required timelines.
• Respond to employee inquiries regarding payroll and benefits in a professional and timely manner.

WHAT YOU NEED TO BE SUCCESFUL:

• Post-secondary education or relevant experience in Human Resources.
• Payroll Compliance Practitioner (PCP), or Certified Payroll Manager (CPM) is an asset.
• 1-3 years of payroll processing experience is preferred.
• Experience with in-house payroll processing is an advantage.
• Familiarity with US payroll processing across multiple states is an advantage but not essential.
• Proficiency in Excel, Word, and Outlook.
• Ability to organize and prioritize assignments to meet tight deadlines.

OUR WHY: We exist to move people. Our mission is to design, deliver, and support market-leading bus and motorcoach solutions that are safe, accessible, efficient, and reliable. Our values—safety, quality, integrity, accountability, teamwork, and sustainability—are at the core of everything we do.  NFI Group | We Move People - YouTube

Leveraging 450 years of combined experience, NFI offers a wide range of propulsion-agnostic bus and coach platforms, including market leading electric models. Through its low- and zero-emission buses and coaches, infrastructure, and technology, NFI meets today’s urban demands for scalable smart mobility solutions. Together, NFI is enabling more livable cities through connected, clean, and sustainable transportation. News and information is available at www.nfigroup.com, www.newflyer.com, www.mcicoach.com, nfi.parts, www.alexander-dennis.com, arbocsv.com, and carfaircomposites.com.

New Flyer is an equal opportunity employer.  We celebrate diversity, ensure equitable experiences and are committed to creating an inclusive environment reflective of the communities we operate. Accommodations are available at all stages of the recruitment process, at the candidates’ request.