Personal Assistant | Global Investment Firm
Our client is a highly reputable, international investment management firm with representative offices in Vienna and New York. The company operates globally and offers a professional, international working environment with modern infrastructure and an elegant historic office setting in 1010 Vienna.
We are currently seeking a highly organized, reliable, and proactive personal assistant (PA) to support the owner of the firm and to assist with a variety of personal, logistical, and organizational tasks.
Your Responsibilities
- Act as a trusted gatekeeper and coordination point for personal, administrative matters.
- Coordination of day-to-day logistics, including deliveries and the organization of services for private and office matters.
- Managing travel arrangements, including flights, transportation, accommodation, and activities.
- Coordinating restaurant reservations and appointments.
- Managing reminders, and important deadlines.
- Handling invoices and payments while maintaining organized records.
- Assisting with errands and personal shopping tasks.
- Supporting personal and family-related organizational matters (appointments, school-related tasks, etc.).
- Organizing and coordinating private or small professional events.
- Ensuring the smooth coordination of personal and household-related matters.
Requirements
Your Profile
- Previous experience as a personal assistant, concierge or administrative assistant.
- High level of reliability, discretion, and attention to detail.
- Strong organizational and time-management skills.
- Excellent communication skills.
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Comfortable coordinating with external vendors and service providers.
- Tech-savvy with proficiency in common office and scheduling tools.
- Fluent English is required; German is considered an advantage
Benefits
Our Client Offers
- A high-trust role with close interaction with senior leadership.
- A professional and international working environment.
- Flexible working structure (part-time or alternative arrangement depending on candidate profile).
- Remote working is an option
- Elegant historic office with state-of-the-art technology and modern equipment in the heart of Vienna.
- Attractive and above-average compensation package.
If you are a proactive and highly organized individual who enjoys supporting senior professionals in a dynamic and international environment, we look forward to receiving your application.