Procurement Manager
About Ukio |
We are one of the most promising startups of 2025 with headquarters in Spain. We were founded in Barcelona, and since then, we've expanded to include offices in Madrid, Lisbon, Berlin, and Paris. This is only the beginning as we've got our sights set on spreading to the rest of Europe and later to include other continents as well 🚀.
Ukio's mission is to empower individuals to live where they want, when they want 🌎. We do this by disrupting the traditional residential real estate market, providing fully furnished and artfully designed apartments for stays starting at one month. We remove all the hassle around finding a rental with no long-term contracts, security deposits, broker fees, moving/buying furniture, etc., giving choice and flexibility to allow people to plant their roots anywhere 💥.
Backed by Europe's best Venture Capital firms, this year will be vital in our growth as we look to further build out our team, further establish ourselves in our current markets, and expand our reach into multiple new markets 🔥. We are currently ranked in the top 10 startups in Spain by Linkedin, and we have successfully raised a Series A investment round of €27 million that will help propel our growth throughout Western Europe and bring us closer to reaching our goals🥇.
Our culture |
We honor diversity, compassion, and honesty above all else in our team. We’ve already got a great mix of dedicated, collaborative, and results-driven people and are looking for more like minded folks to join our team. In true startup fashion, we always embrace the unknown and grant full autonomy to our team members to act as the owners of their projects and tasks. We are creators who embrace dynamic environments and take on and build up projects from scratch.
Our team is composed of everyone from foodies to athletes, adventure seekers to art buffs. We know fun, and we always have a team event on our calendars, so are you ready to join us.
Responsibilities |
Vendor management
- Lead major vendor renegotiations across cleaning services, utilities, furniture suppliers, and SaaS platforms targeting 15-20% cost savings.
- Establish dual-provider strategy with minimum two providers per service per market to reduce concentration risk. Negotiate payment terms extensions from the current ~20 days to 45-70 days to improve cash flow.
- Manage cleaning service transitions including legal compliance for employee transfers under Spanish labor law.
- Optimize utility contracts across all markets, where current WiFi costs range from €19 to €40 per apartment and energy contracts very significantly.
Cost optimization & spend management
- Implement a SaaS license optimization program targeting 30% savings on software subscriptions through AI-powered auditing and benchmarking.
- Establish a subscription approval process with centralized payment methods and manager workflows to eliminate unauthorized spending.
- Drive furniture supplier negotiations leveraging increased spend volumes for better pricing and terms.
- Monitor and control essential stock spending of €150k annually across 1,500 apartments with a 10% replacement rate.
Process & system implementation
- Deploy a centralized vendor directory in Notion with vendor intelligence, pricing, SLA tracking, and contract renewal alerts.
- Establish procurement workflows from vendor evaluation through contract execution and performance monitoring.
- Implement a "No PO, No Pay" policy with proper approval hierarchies and expense controls.
- Create vendor performance tracking with standardized rating systems and regular review processes.
- Develop procurement reporting showing spend analysis, savings achieved, and vendor performance metrics.
Cross functional collaboration
- Partner with the Finance team on invoice processing, payment optimization, and budget planning.
- Support Operations teams with vendor relationship management and service quality issues.
- Coordinate with the Legal team on contract negotiations, compliance requirements, and risk management.
- Align with Supply Chain (when hired) for seamless handover of tactical procurement activities.
Strategic initiatives
- Lead the procurement transformation from a decentralized market approach to a centralized efficiency model.
- Establish vendor standardization reducing complexity while maintaining service quality across markets.
- Drive innovation in supplier relationships including franchise models, technology partnerships, and strategic alliances.
- Support M&A activities with vendor due diligence and integration planning.
About you |
- +3 years of procurement experience in multi-location service businesses, preferably in hospitality, real estate, or facilities management.
- Proven track record of achieving double-digit percentage cost savings through strategic negotiations and process improvements.
- Skilled in vendor relationship management across diverse categories including technology, services, and physical goods.
- Expertise in contract negotiation with a demonstrated ability to improve terms and reduce total cost of ownership.
- Procurement systems proficiency with experience implementing vendor management platforms and approval workflows.
- Financial analysis capabilities including spend analysis, TCO modeling, and ROI calculations.
- Data-driven approach with ability to create reporting dashboards and present business cases to executives.
- Fluent English required with Spanish proficiency highly preferred.
- This role is based in Barcelona but requires availability to travel across Europe quarterly.
Ukio's life benefits |
- Private Health Insurance with ALAN
- Flexible retribution with Payflow
- UKIO Anniversary gift
- Team buildings and office events
- Transportation card (transportation coverage for role that have traveling needed for their work tasks according to the internal policy)
- Fuel your day with fruit, nutrition bars, bottomless coffee/tea, and popcorn whenever you need a boost
- An amazing internal culture and no dress code!
- International working environment with many different nationalities!
Ukio's culture promotes and values each individual's contribution. Diversity and inclusion, it’s a big topic for us, as such we encourage applications from individuals of all backgrounds, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.
Sky's the limit for us. We're here to revolutionize your life. Be part of this revolution 🔥
We look forward to receiving your application!
For more information about Ukio, visit us at www.ukio.com and to keep up to date with UKIO’s news, follow us on LinkedIn and Instagram!