Recruiting Coordinator
About Beacon AI
We’re a fast-moving team of aviators, engineers, and operators building an AI platform to make flying safer, more efficient, and more capable. Backed by top investors, we’ve secured a dozen Department of Defense contracts and partnered with major airlines to deliver mission-critical systems. We operate without silos or heavy processes. Small, focused teams own what they build, ship quickly, and learn fast, pushing the boundaries of how humans and AI work together in aviation.
We’re seeking a Recruiting Coordinator to help us deliver an exceptional candidate experience while maintaining a fast-moving hiring process that remains organized and efficient. This is a critical role in supporting the growth of our dedicated team. You’ll help review candidates, coordinate interviews, manage communication with candidates and hiring managers, and keep our hiring process running smoothly.
Our ideal candidate is an individual with an extremely high attention to detail, a strong sense of pride in the quality of their work, excellent communication skills, and, most importantly, someone who understands the rapid pace of startups. Last but not least, we hope this individual will want to grow with Beacon AI!
What You’ll Do
Coordinate interviews across time zones and ensure a smooth candidate experience
Manage candidate communications, scheduling, and logistics
Maintain accurate records in our Ashby applicant tracking system (ATS)
Partner with recruiters and hiring managers to identify process improvements
Help manage recruiting operations projects (e.g., job descriptions, templates, metrics, reporting)
Ensure all candidates have a positive and timely experience from first touch to close
Greet candidates upon arrival, prepare meeting rooms before candidate onsite interviews
Be a Brand Ambassador of Beacon at recruiting events to give a glimpse into the awesome culture that candidates look forward to joining
Assist with data hygiene and integrity by verifying documents, data, and other details related to the hiring process
What You Bring
1-2+ years of recruiting coordination or equivalent experience in a fast-paced environment
Exceptional organizational skills and attention to detail
Strong written and verbal communication
Demonstrated success in multitasking and coordinating parallel deadlines
Professional, responsive, and positive attitude with candidates and colleagues
Proficiency with GSuite (Google Docs, Sheets, etc.) and familiarity with ATS platforms (e.g., Ashby)
Positive attitude, and a ‘no task too small’ mindset
Location: Must be local to the Bay Area — hybrid role (typically 3 days/week in our San Carlos office)
Work Location
This is a hybrid role based in San Carlos, CA, with 3+ days per week onsite and the option to work remotely on remaining days.
Perks & Benefits (Full-Time Employees)
Healthcare: 100%* of employee medical premiums covered; 25% for dependents
Time Off: 3 weeks PTO plus 13+ paid company holidays
Stipends: Monthly phone and wellness benefits
401(k): Offered (no current employer match, but we are committed to enhancing this benefit in the future).
Due to U.S. export control regulations, we can only hire U.S. Persons (U.S. citizens, Green Card holders, lawful permanent residents, or individuals granted asylum or refugee status). We are unable to provide visa sponsorship or support visa transfers. All work must be performed in the United States.
Beacon AI is an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other protected characteristic. We prohibit harassment or discrimination of any kind in the workplace and comply with all applicable federal, state, and local employment laws.