Recruiting Coordinator
About FLORA
We build creative tools for the new creative class—an intelligent canvas where the best AI models enable professional craft. We're a team of ~20, with $52M of capital raised from exceptional investors like Redpoint Ventures, Hanabi Capital, Menlo Ventures, Justin Kan, and Gabe Whaley (founder of MSCHF). Our customers span a variety of creative industries and include Pentagram, Lionsgate, and Nike.
About the role
At FLORA, one of our most important priorities is hiring world-class talent. We’re looking for a Recruiting Coordinator to help us scale our team with speed, care, and operational excellence.
This role is the backbone of our hiring engine. You’ll own candidate scheduling, interview logistics, hiring process coordination, and candidate experience. You’ll partner closely with our hiring managers and leadership team to keep hiring processes moving smoothly as we grow.
This is an ideal role for someone who is highly organized, detail-oriented, and energized by building systems that help great teams come together.
How You’ll Make an Impact
Own interview coordination end-to-end. Schedule interviews, manage calendars, and ensure candidates and interviewers are set up for success.
Conduct all first call candidate screens to evaluate fit with the role and the culture.
Partner with external search firms and sourcing partners to source and vet candidates.
Deliver a high-quality candidate experience. Be the primary point of contact for candidates throughout the interview process, ensuring clear communication, responsiveness, and a polished experience.
Keep our hiring process running smoothly. Track candidates through each stage, manage interview logistics, and ensure nothing slips through the cracks.
Partner closely with the hiring managers and other recruiters as we grow our People function. Support job openings across functions by coordinating interviews, feedback collection, and next steps.
Maintain hiring systems and data. Keep our ATS and hiring trackers accurate, up-to-date, and well organized.
Continuously improve recruiting operations. Identify opportunities to streamline scheduling, communication, and workflows through better processes, templates, and tools.
Support offer and closing logistics. Help coordinate references, offer steps, and onboarding handoffs to ensure a smooth transition from candidate to team member.
What We’re Looking For
2+ years of experience in recruiting coordination, people operations, HR operations, or a similar role in a fast-paced environment.
Exceptionally organized, detail-oriented, and reliable—you’re someone people trust to run complex logistics flawlessly.
Strong written and verbal communication skills, with a warm, professional, and candidate-first approach.
Passionate, purpose-led, and all-in. You are obsessed with working towards our vision and spreading it to the world.
Hustle and work ethic. You are known for going the extra mile(s). You roll up your sleeves and consider no task beneath you.
Relentless focus on efficiency and effectiveness. You prioritize the highest-leverage activities that have the highest ROI.
Ownership mindset. You act like an owner - you have the highest standards of accountability for your work and proactively improve anything you see.
Nimble. You iterate continuously (without spinning wheels), execute with an extreme sense of urgency (every minute counts), and dive into new problems & opportunities seamlessly.
High bar for excellence + low ego. You're driven to win at the highest level. You seek and welcome feedback, and do what's best for the company and team.
Service mentality. You constantly think about how you can serve and provide value to others - to customers, partners, and teammates.
Daring. You bring to life bold, original ideas.