Recruiting Coordinator
About Mercor
Mercor is defining the future of work. We partner with leading AI labs and enterprises to provide the human intelligence essential to AI development.
Our vast talent network trains frontier AI models in the same way teachers teach students: by sharing knowledge, experience, and context that can't be captured in code alone. Today, more than 30,000 experts in our network collectively earn over $2 million a day.
Mercor is creating a new category of work where expertise powers AI advancement. Achieving this requires an ambitious, fast-paced and deeply committed team. You’ll work alongside researchers, operators, and AI companies at the forefront of shaping the systems that are redefining society.
Mercor is a profitable Series C company valued at $10 billion. We work in-person five days a week in our new San Francisco headquarters.
About the Role
You’ll be a core member of Mercor’s Recruiting Operations team, supporting hiring across multiple functions. This role is focused on high-quality coordination, ATS (Ashby) management, and ensuring a seamless candidate experience at scale.
You’ll partner closely with recruiters and hiring teams to keep processes running efficiently—from scheduling interviews to maintaining clean pipeline data to supporting recruiting events and onsite logistics.
This is a highly operational role with broad exposure across teams, ideal for someone who thrives in fast-paced environments and enjoys building structure in ambiguity.
What You’ll Do
Own Scheduling & Coordination
Coordinate interviews across screens, take-homes, virtual loops, and onsites across multiple teams
Manage complex scheduling across candidates, interviewers, and stakeholders
Ensure interview loops run smoothly and on time
Handle reschedules, conflicts, and last-minute changes with speed and attention to detail
Maintain ATS (Ashby) & Pipeline Hygiene
Maintain accurate, up-to-date candidate records in Ashby across all roles
Ensure consistent tagging, stage movement, and data integrity
Support reporting and pipeline visibility by keeping data clean and structured
Flag inconsistencies or gaps in process and follow up with recruiters as needed
Support Candidate Experience
Serve as a key point of contact for candidates throughout the interview process
Ensure clear, timely, and thoughtful communication at every stage
Anticipate and resolve logistical issues before they impact candidates
Support post-offer coordination and onboarding logistics
Support Events & Onsite Logistics
Help plan and execute recruiting events (e.g.,Superdays, candidate dinners, networking events)
Coordinate logistics including scheduling, communications, travel, and onsite execution
Ensure a high-quality, organized, and welcoming onsite experience
Ad Hoc Projects & Process Support
Support recruiting operations projects and process improvements as needed
Assist with documentation, templates, and workflow standardization
Step in where needed to unblock coordination or operational gaps
What We’re Looking For
2–5 years of experience in recruiting coordination, recruiting operations, or similar roles
Experience with Ashby (or similar ATS)
Strong organizational skills and attention to detail
Ability to manage multiple priorities and stakeholders in a fast-paced environment
Clear, professional communication (written and verbal)
High ownership and reliability—you follow through and keep things moving
Compensation
Aggressive quarterly performance bonus structure
Generous equity grant vested over 4 years
$15K relocation bonus (for moving to the Bay Area)
$10K housing bonus (if you live within 0.5 miles of our office)
$1.5K monthly stipend for meals
Free Equinox membership
$200 monthly laundry reimbursement
$200 monthly personal wellness reimbursement
Health, Dental, Vision insurance401(k) with company match