Recruitment Coordinator
$82k - $92k USD
About SewerAI Corporation
SewerAI is transforming underground infrastructure management through AI-powered inspection and risk analysis. Our platform helps contractors, engineering firms, and utilities unlock valuable insights from sewer inspection data—turning hours of manual video review into actionable intelligence in minutes. After doubling our customer base over the past year, we’re now entering an exciting phase of accelerated growth.
Recruitment Coordinator
About the Role
We’re looking for a Recruitment Coordinator to support our growing team by keeping recruiting operations running smoothly—from scheduling and candidate experience to job postings, pipeline hygiene, and onboarding coordination. This is a great role for someone who is organized, people-first, and excited to grow in Talent/People Ops.
You’ll report to our Senior Recruiter and work a hybrid schedule out of our Walnut Creek office. Due to the nature of this role—including time-sensitive tasks, occasional last-minute errands, extended in-office collaboration, and periodic physical setups—regular onsite availability at the designated office location is required. Because of this we will be prioritizing candidates that live near the City of Walnut Creek.
What You’ll Do
Recruiting Coordination & Candidate Experience
Coordinate interview scheduling across multiple calendars, time zones, and stakeholder groups
Communicate with candidates professionally and promptly; ensure a high-touch, polished experience
Prepare interview details (Zoom links, onsite logistics, etc) and send confirmations/reminders
Track candidate progress through the interview process and help keep processes moving
Create/edit templates for candidate communications
Coordination and ownership of recruiting matrix and reporting.
Reference Checks when needed.
Job Posting & Pipeline Management
Post roles across job boards, LinkedIn, and our careers page; manage reposting/refreshing as needed
Maintain clean pipeline data in our ATS (stages, notes, tags, disposition reasons)
Support the Senior Recruiter with candidate outreach coordination and follow-ups
Assist with collecting candidate feedback in a timely manner
Onboarding Support
Coordinate onboarding logistics for new hires (ordering new hire equipment, start date confirmations, initiate background checks and other pre-boarding steps, mailing out new hire kits)
Partner with hiring managers and People Ops to ensure new hires are set up for a smooth Day 1 experience
Help organize onboarding materials
Basic Office Support (Walnut Creek)
Support light office operations: welcoming visitors/candidates, coordinating conference rooms, and keeping shared spaces organized
Assist with ordering office supplies/food
Assist with occasional in-office tasks (mail/packages, supplies, basic coordination for office meetings & team onsite days, scheduling coordination with Co-Founders & Leaders)
Growth Path / Ownership
Over time, take on responsibility to recruit select entry-level roles (coordinating screens, supporting offer process, and maintaining pipeline health)
Opportunities to proactively source candidates
Support HR & Recruiting projects such as process improvements, templates, reporting, and candidate experience initiatives
What We’re Looking For
1–3 years of experience in recruiting coordination, HR/People Ops, scheduling, or administrative support (or equivalent)
Strong attention to detail and comfort juggling multiple priorities
Clear, professional written and verbal communication
High accountability and follow-through—you like closing loops
Comfortable using an ATS and Google Workspace (Docs/Sheets/Calendar); quick to learn new tools
Positive, helpful presence—candidates and teammates enjoy working with you
Nice to Have
Experience supporting onboarding or HR admin workflows
Familiarity with sourcing platforms (LinkedIn Recruiter & Ashby) and job boards
Experience coordinating onsite interviews and office logistics
Location & Work Model
Hybrid minimum 2 days/ week, more when needed, based out of Walnut Creek, CA
Expect regular in-office days to support interviews, onboarding, and team coordination
Compensation & Benefits
Salary range: $82,000-$92,000
Equity opportunities available
Benefits include:
Medical, Dental, Vision, Basic Life, 401(k), and more
Unlimited PTO
Tools and resources to support success
Competitive compensation with high-growth potential
Why This Role
You’ll be a key player in building a high-quality, efficient hiring process—while gaining exposure to end-to-end recruiting and growing into more ownership over time.
Why Join SewerAI?
Join the fastest-growing team in wastewater tech and help modernize critical infrastructure with AI. You’ll own high-visibility projects, influence how our brand meets the market, and see your work drive measurable impact for customers and communities.
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SewerAI is proud to be an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination or harassment on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. All your information will be kept confidential according to EEO guidelines.