Resource Coordinator, AV

Trailer Park Group is a full-service agency specializing in content creation and entertainment marketing. Trailer Park is uniquely positioned to create, market, and distribute content for its diverse client portfolio of top entertainment studios and major brands by combining storytelling expertise with large-scale production resources. With content creation at the center, we support our clients with strategy, creativity, and the latest digital services.

The Resource Coordinator is responsible for coordinating the effective deployment of talent across AV projects, ensuring optimal resource utilization, and supporting project timelines and budgets. This role requires strategic planning, excellent organizational skills, and a proactive approach to workforce management. The Resource Coordinator collaborates closely with Producers, Department Heads, and Operations to align on staffing needs and anticipate future demands to maintain a well-balanced workload across teams.

Key Responsibilities

• Coordinate Editor schedules and staffing needs for specific projects with AV Film and TV elements.
• Partner with Resourcing teams to support cross-functional collaboration and facilitate shared resourcing solutions across groups.
• Align resource costs to project budgets and deliverables.
• Track team utilization and workload to identify and resolve resource bottlenecks or imbalances.
• Conduct regular capacity reviews and forecasts to proactively identify resource shortages or surpluses.
• Coordinate the Feature Release Schedule against current projects and freelance / team availability.
• Understand strengths and weaknesses of different Editors, assign appropriately based on working knowledge.
• Identify and negotiate Editor schedule conflicts, resolve between Producers.
• Actively research and recommend freelance talent for future use.
• Recommend solutions to optimize team capacity, such as adjusting workloads, hiring freelance talent, or collaborating with recruitment teams for new hires.
• Partner with project Producers to ensure team schedules are reflected accurately in project management systems.
• Partner with Operations to maintain freelance database with up-to-date contact info, rates, availability, and creative feedback notes.
• Partner with HR to source available freelancers, process freelance hire requests, and coordinate new freelancer setup.
• Help police proper timesheet compliance.
• Track and maintain employee time-off calendar.
• Manage internal meetings, including a daily resourcing meeting, as well as providing additional support for on-site initiatives.
• Additional staffing & scheduling duties as assigned by the Vice President of Studio Operations.

What You Will Bring

• 1-2 years of related resource allocation or administration experience required.
• Ability to work onsite at our Hollywood office (M-F).
• Strong computer skills and understanding of latest OSX operating systems, including Microsoft proficiencies in Excel, Outlook and Teams.
• Airtable experience a plus.
• Capacity to handle a wide variety of tasks and assignments in a dynamic, fast-paced environment.
• Excellent communication skills, both orally and in written form.
• Effectively presents information in both one-on-one and group situations.
• Flexible, responsive and capable to think on their feet.
• Proactive approach to problem-solving with strong decision-making skills.

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WORKING AT TRAILER PARK GROUP

Great work is only possible with great people. We want to find people who believe in our mission, vision, and values and feel inspired to grow while they’re here.  We strive to create an inclusive culture that empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and bring creativity and innovation to everything we do. We want Trailer Park Group to be one of the most rewarding places you will ever work. 

WHAT WE OFFER

Our team enjoys a competitive and comprehensive benefits program, generous flexible time off, a 401(k) with employer match, and various additional perks designed for your well-being.

We also offer opportunities to build new skills, develop as managers and leaders, and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our staff have various opportunities to grow throughout their career.

At Trailer Park Group, we want to improve the state of our world. We are responsible for driving equality and inclusion in our communities and workplaces. We are committed to hiring and retaining a diverse workforce. We view everyone as an individual and understand that inclusion is more than just diversity – it’s about belonging. We celebrate that everyone is unique, which makes us so good at what we do. We pride ourselves on being a company that embraces differences and represents our global clients and teams.

We can't wait to learn more about you.  Apply today!