Staff Accountant

Vendelux helps companies discover the best events. Event marketers are the unsung heroes of successful companies. From generating leads to building world-class brands, event marketers make magic happen throughout the year. Vendelux is here to help maximize the impact of all the events that a company sponsors and attends.

We are a Series A SaaS company and provide the system of record for event marketing. Our software platform provides proprietary insights that helps high-growth companies find the highest ROI events, conferences and trade shows to attend and sponsor. We have built an AI-powered platform that customers describe as an event marketer’s dream.

Vendelux was founded in 2021, and our recent $14 million Series A was led by FirstMark, whose portfolio includes companies like Shopify, Pinterest, Discord, Airbnb, Draft Kings, Carta and Justworks (amongst others). Our leadership team includes alumni from Bain, ZoomInfo, Shutterstock, Compass, ModernLoop, Forter, Zulilly, NewtonX.

We’re a fast-growing Series A SaaS company looking for a detail-oriented, proactive Staff Accountant to support our Controller and help scale Vendelux’s finance and accounting operations. This role is hands-on and operational, with core responsibility across Accounts Payable, Accounts Receivable, billing, expense management, and month-end close. You’ll play a key role in keeping our financial processes accurate, efficient, and scalable as we grow.

This is a full-time onsite position based in our NYC headquarters.

What You’ll Do

Accounting Operations & Month-End Close

• Assist with monthly and year-end close activities, including journal entries and account reconciliations

• Perform bank reconciliations and maintain supporting schedules

• Maintain accurate general ledger records and supporting schedules in accordance with US GAAP

Accounts Payable, Expenses & Purchasing

• Manage end-to-end Accounts Payable, including vendor onboarding, invoice processing, and payment execution

• Partner with Procurement, Finance, and cross-functional teams to support and optimize the procure-to-pay process (vendor setup, purchase requests, POs, expense reporting)

• Oversee corporate credit card transactions and employee reimbursements within our expense management platform, verifying policy compliance, proper expense categorization and proper approvals

• Facilitate the annual issuance and distribution of 1099s to independent contractors

• Maintain proper vendor records and ensure required tax documentation (W-9s, etc.) is up to date

• Support vendor correspondence and ongoing vendor management

Billing, Accounts Receivable & Cash Collections

• Support customer billing and ensure invoices are accurate and issued on time

• Manage Accounts Receivable activities, including collections, customer account reconciliations, and cash application

• Monitor AR aging reports and follow up on outstanding balances

• Support customer procurement portals and customer/vendor onboarding requirements

• Support monthly commission tracking and reporting, including reconciliation of billings, cash receipts, and commission payments.

Qualifications

• 2–4+ years of accounting experience, ideally in a startup, SaaS, or tech environment

• Hands-on experience with AP, AR, journal entries, reconciliations, and accruals
  Strong understanding of GAAP and month-end close processes

• Strong attention to detail, accuracy, organization skills, and follow-through

• Ability to work independently, manage deadlines, and thrive in a fast-paced, evolving environment

• Proficiency with accounting systems (QuickBooks, Ramp, or similar a plus) and Excel/Google Sheets
  Excellent communication and ability to build strong cross-functional relationships

• A proactive, problem-solving mindset with a desire to improve processes

• Ability to manage multiple priorities in a fast-paced, high-growth environment

Nice to Have

• Experience supporting SaaS or data-driven businesses

• Exposure to revenue recognition or subscription billing

• Interest in process optimization and automation

Benefits

• Competitive base salary and bonus

• Healthcare covering medical, dental and vision

• Work from our NYC HQ

• Unlimited PTO plus two company-wide shutdowns during the July 4th week and the Christmas – New Years week

Come build a great company with us!

Not all candidates will check all of the requirements listed above and that’s ok! We are open to great people from non-traditional backgrounds.

Vendelux is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.