Studio Coordinator
White Fox Boutique is a globally recognised fashion brand loved by customers and celebrities around the world.
Founded in 2013 and headquartered in Sydney, Australia, White Fox has rapidly grown into a leading online fashion destination. With a strong global presence and a loyal community, the brand continues to expand and shape trends across the industry.
Due to continued growth, we are looking for an organised and proactive Studio Coordinator to join our team during an exciting stage of expansion.
Role Overview
- The Studio Coordinator plays a key role in the day-to-day organisation and smooth running of the White Fox studio. Acting as a central point of coordination for photoshoots, sample management, and studio operations, this role ensures the creative team has everything required to deliver high-quality content efficiently.
- The position works closely with multiple teams across the business to coordinate shoot logistics, manage sample movement, and support studio-based productions.
Responsibilities
- Coordinate bookings for models, photographers, hair & makeup artists, and other creative talent for studio and campaign shoots.
- Manage and maintain the studio shoot schedule across inhouse studio shoots and campaign projects.
- Work closely and communicate effectively with all members of the creative team to ensure efficient planning.
- Assist with the organisation and production of in-house photoshoots, ensuring all required elements are prepared in advance.
- Support shoot setup, including preparation of props, equipment, and styling elements when needed.
- Manage movement and tracking of samples between the studio and other departments in the business.
- Maintain accurate trackers, planners and necessary documentation to ensure efficient stock flow and shoot planning.
- Communicate daily with relevant teams to ensure samples are prepared, delivered, and returned efficiently.
- Manage the general day-to-day running of the studio, ensuring it is always organised and functioning effectively.
- Assist with studio setup, maintenance, and tidying to maintain a productive and welcoming environment.
- Act as a key contact for visitors, external creatives, and internal team members entering the studio.
- Assist with basic retouching of e-commerce and campaign imagery when required.
- Ensure files and assets are organised according to studio processes.
- Assist with tracking shoot costs and production budgets, including talent bookings and external resources.
Requirements
- Minimum 2 years’ experience in a studio coordination or production role, ideally within fashion, beauty, or lifestyle.
- Experience with image retouching and Adobe Creative Suite.
- Exceptional organisational skills with the ability to manage multiple projects simultaneously.
- Strong communication and interpersonal skills, with the ability to collaborate across departments.
- Understanding of creative, design, and marketing workflows within a fast-paced environment.
- Strong time management skills and the ability to prioritise tasks effectively.
- Financial awareness, including budget tracking and resource planning.
- Highly organised with strong attention to detail.
- Comfortable working across different teams, time zones, and markets.
Benefits
- Amazing offices with full access to our in office White Fox Active Gym
- An office kitchen stocked with plenty of treats
- Generous monthly clothing allowance + ongoing discounts
- Fun events throughout the year
- Working with one of Australia's fastest growing fashion companies