Talent Acquisition Coordinator

AlignPanama City, Panama - Remote/In-Office Hybrid3h ago

<h4>About the Role </h4> The Talent Acquisition Coordinator is responsible for providing crucial support in the hiring process, focusing on scheduling interviews, and managing the logistics of the candidate experience. This role ensures a seamless and positive experience for candidates, while also supporting the Talent Acquisition team in a variety of administrative and coordination tasks.   <h4>Reports to</h4> Associate Manager of Talent Acquisition  <h4>Pay Classification</h4> Full-Time  <h4>Responsibilities </h4> <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Interview Scheduling: <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Coordinate and schedule interviews between candidates and hiring managers. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Manage complex scheduling logistics, including video conferences, phone interviews, and in-person meetings. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Communicate interview details to candidates, ensuring they are well-prepared and informed. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Adjust and reschedule interviews as necessary, while maintaining a positive candidate experience. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ensure all candidates have a positive experience by providing timely updates and answering any questions.  </li> </ul> </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Process Management:  <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Develop and maintain efficient scheduling processes to support a high volume of interviews. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Track and manage the status of interview processes using the Applicant Tracking System (ATS). </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Collaborate with the Talent Acquisition and interview teams to ensure smooth operations and quick resolution of any scheduling conflicts. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Maintain accurate and up-to-date records in the ATS and other relevant systems.  </li> </ul> </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">Administrative Support:  <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">Assist in the preparation of offer letters, background checks, and other pre-employment documentation. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">Support Talent Acquisition with posting job ads, screening resumes, and other recruitment-related tasks as needed. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">Prepare and distribute interview agendas, candidate profiles, and other necessary documents for interviewers. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">Help coordinate and participate in career fairs, campus recruiting events, and other talent acquisition activities.  </li> </ul> </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1">Continuous Improvement:  <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1">Identify and suggest improvements to the scheduling process and candidate experience. </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1">Participate in team meetings and contribute to the development of best practices in recruitment and talent acquisition. </li> </ul> </li> </ul> <h4>Minimum Qualifications </h4> EDUCATION  <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1">High school diploma, bachelor's degree preferred </li> </ul> EXPERIENCE  <ul> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1">1-2 years of experience in HR, recruitment, administration, or a similar role</li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1">Experience with interview scheduling and candidate coordination preferred </li> <li data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1">Experience with Applicant Tracking Systems (ATS) and/or calendar management tools  </li> </ul> SKILLS  <ul> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">English required</li> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ability to meet deadlines with a high degree of motivation</li> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Excellent written communication skills</li> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Thrives in a fast-paced environment</li> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ability to work individually as well as collaboratively</li> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Strong organizational skills with an ability to manage multiple tasks and priorities </li> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">High attention to detail and a commitment to delivering a positive candidate experience </li> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335551500":0,"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ability to handle confidential information with discretion </li> </ul> <h4>Benefits </h4> <ul type="disc"> <li class="x_MsoNormal" data-olk-copy-source="MessageBody">Employer Paid Life & Health Insurance</li> <li class="x_MsoNormal" data-olk-copy-source="MessageBody">Competitive Bonus Structure</li> <li class="x_MsoNormal">Home Office Reimbursement</li> <li class="x_MsoNormal">Technology Allowance</li> <li class="x_MsoNormal">Certification Reimbursement</li> <li class="x_MsoNormal">BeneficiaT Discount Loyalty Program</li> <li class="x_MsoNormal">Personalized Career Coaching</li> <li class="x_MsoNormal">Generous Paid Time Off</li> <li class="x_MsoNormal">Paid Office Closure December 25-January 1</li> <li class="x_MsoNormal">Summer Hours</li> </ul> <h4>About A-LIGN </h4> A-LIGN is the leading provider of high-quality, efficient cybersecurity compliance programs. Combining experienced auditors and audit management technology, A-LIGN provides the widest breadth and depth of services including SOC 2, ISO 27001, HITRUST, FedRAMP, and PCI. A-LIGN is the number one issuer of SOC 2 and HITRUST and a top three FedRAMP assessor. To learn more, visit a-lign.com <h4>Come Work for A-LIGN! </h4> Apply online today at A-LIGN.com and learn about life at A-LIGN by following us on <a href="https://www.linkedin.com/company/a-lign/" target="_blank" data-auth="NotApplicable" data-linkindex="2">LinkedIn</a>. A-LIGN is an Equal Opportunity Employer.