Training Coordinator [Portugal]
About Cleerly
We’re Cleerly – a healthcare company that’s revolutionizing how heart disease is diagnosed, treated, and tracked. We were founded in 2017 by one of the world’s leading cardiologists and are a growing team of world-class engineering, operations, medical affairs, marketing, and sales leaders. We raised $223M in Series C funding in 2022 which has enabled rapid growth and continued support of our mission. In December 2024 we received an additional $106M in a Series C extension funding. Most of our teams work remotely and have access to our offices in Denver, Colorado, New, York, New York, Dallas, Texas, and Lisbon, Portugal with some roles requiring you to be on-site in a location.
Cleerly has created a new standard of care for heart disease through value-based, AI-driven precision diagnostic solutions with the goal of helping prevent heart attacks. Our technology goes beyond traditional measures of heart disease by enabling comprehensive quantification and characterization of atherosclerosis, or plaque buildup, in each of the heart arteries. Cleerly’s solutions are supported by more than a decade of performing some of the world’s largest clinical trials to identify important findings beyond symptoms that increase a person’s risk of heart attacks.
At Cleerly, we collaborate digitally and use a wide variety of systems. Our people use Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack, Confluence/Jira, and Zoom Video, prior experience in these areas is a plus. Role or department specific technology needs may vary and will be listed as requirements in the job description.
While we are mostly a remote company, travel is required for some team meetings and cross function projects typically once per month or once per quarter, for some roles like sales or external facing roles travel could be up to 90% of the time.
About the Opportunity
We are looking for a highly organized Training Coordinator to provide key administrative support to our Training team.
Your main mission is to keep order: you will ensure that all departmental documentation, manuals, and records are updated and organized. During periods of team expansion, you will also support the recruitment process by coordinating interview logistics and ensuring new hires have a smooth start.
Responsibilities
1. Operational Support & Document Management
Organization: Keep documents in internal repositories structured and up to date.
Document Control: Ensure that manuals, guides, and training resources are in their correct version and archive outdated materials.
Communication: Manage internal team notifications (Slack/Email) and coordinate administrative requests from other departments.
2. Recruitment & Onboarding Coordination
Candidates: Recruitment phase responsible and act as the main administrative contact for scheduling interviews and tracking candidate progress.
Hiring Logistics: Collect necessary documentation (IDs, references) and coordinate administrative steps from the job offer to the start date.
Onboarding: Arrange equipment delivery, system access, and organize the Day 1 logistics for new employees.
3. Data, Reporting & Compliance
Reporting: Keep dashboards updated and prepare basic monthly progress reports.
Records: Maintain detailed attendance logs and scores to ensure training records are always ready for audits.
Integrity: Validate data to ensure the team's records are accurate, complete, and up to date.
4. Learning Systems Support
Content Upload: Upload new modules and resources to the Learning Management System (LMS) when needed.
User Management: Manage user accounts, access permissions, and course assignments within the platform.
Requirements
We are looking for individuals with strong organizational skills, regardless of their specific background.
Education & Experience
- Degree in Administration, Human Resources, Recruitment, Education, or related fields, not mandatory, but desirable.
- Previous experience in administrative roles, coordination, or HR support.
- Experience handling documentation or simple databases is a plus.
Skills & Competencies
- Ability to keep digital files orderly and manage multiple tasks without losing track of details.
- Proficiency with spreadsheets and data organization tools to maintain accurate records.
- Comfortable learning new web platforms and tools quickly.
- Clear, professional writing style and a friendly manner when interacting with candidates and colleagues.
- Willingness to switch focus between quiet documentation work and dynamic interview coordination depending on the season.
Salary:
1500€- (monthly)
Working at Cleerly takes HEART. Discover our Core Values:
- H: Humility- be a servant leader
- E: Excellence- deliver world-changing results
- A: Accountability- do what you say; expect the same from others
- R: Remarkable- inspire & innovate with impact
- T: Teamwork- together we win
Don’t meet 100 percent of the qualifications? Apply anyway and help us diversify our candidate pool and workforce. We value experience, whether gained formally or informally on the job or through other experiences. Job duties, activities and responsibilities are subject to change by our company.
OUR COMPANY IS AN EQUAL OPPORTUNITY EMPLOYER. We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.
For more information see our Privacy Policy (https://cleerlyhealth.com/privacy-policy). All official emails will come from @cleerlyhealth.com email accounts.
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